Assistant Registrar
2 months ago
Location: Melbourne | Northern Metropolitan
Job type: Part time / From 27/01/2023 - 20/12/2023
Organisation: Education and Training
**Salary**: Salary not specified
Occupation: Administration/Secretarial
Reference: 1293962
**Selection Criteria**:
SC1 Demonstrated high level competency in Microsoft Office Suites software and all other tasks relevant to the position.
SC2 Demonstrated strong organisational and time management skills with the ability to multitask and achieve expected outcomes.
SC3 Demonstrated high level oral and written communication and interpersonal skills with a proven ability to communicate positively and effectively with school community including staff, students, parents, and visitors.
SC4 Demonstrated capacity to work autonomously and in a team environment maintaining a high level of confidentially at all times.
SC5 Demonstrated ability to meet deadlines.
**Role**:
[Attendance requirement for this position]
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.
Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.
Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.
Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
**Responsibilities**:
- Communication with parents - notification of enrolment to successful students.
- Sending information packs to successful students.
- Communicate with relevant stakeholders about new students eg: IT, Accounts, EAL, Student Wellbeing, Daily Organiser, Sub School Co-ordinators, Library etc.
- Organise 1st day packs to new students (Student Diary, Timetable, Passwords to network, informing AP / Sub School Co-ordinators for student onboarding)
- Manage and maintain student records and archiving of student records.
- In consultation with Registrar, update student & family details on CASES21.
**_ Delivery of School Services_**
- Assist with word processing support to Registrar, Assistant Principal enrolments & Business Manager
- Assist in archiving of school records as appropriate.
- Written correspondence with Parents, Students, Principal Class, Teachers & Community when required.
- General office tasks and support.
**_ Other Duties_**
- Ensure discretion and confidentiality are always maintained.
- Ability to priorities and meet deadlines.
- Undertake other duties as may be deemed necessary by Principal and Business Manager, in line with role classification.
**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
- A written response to each selection criteria (no more than one A4 page per criteria) should be submitted, along with a cover letter, resume and the names and contact details of at least three
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