Accounts Officer

2 months ago

Sydney, Australia National Disability Services (NDS) Full time

About the role
- Part-time, 22.8 hours
- Permanent
- Sydney (hybrid working arrangement)

Assist the Corporate Finance Team in the provision of the accounting and related services for NDS. The role involves performing the day-to-day accounting transactions, including: processing of end-to-end Accounts Payable (70%), Accounts Receivables (25%), Banking, reconciliations and basic report preparation.

It is expected that the position holder is aligned to and always demonstrates NDS’s values.

Key Responsibilities:
Accounts Payable (AP)
- Co-ordinate the day-to-day transactional operations of the accounts payable function.
- Supplier/Vendor Invoices - review and process all supplier invoices for the organisation (including uploading multi-program/multi cost code invoices). Ensure that all invoices are correctly coded and approved in line with NDS Delegations policy. Follow up with relevant stakeholder where required.
- Employee Expense Claims - process all employee expense reimbursements.
- Supplier Payments - prepare weekly supplier payments run for review and approval. Send out remittances
- Funds Availability - monitor bank accounts to ensure sufficient funds are available to make payments, prepare transfer documentation if required. Run regular aged cash listings for AP for review by Accountant and FC.
- Customer Service - investigate and resolve supplier queries/questions provide copy information. Liaise with staff across the organisation and assist with their queries and questions and making sure they have correctly approved and coded invoices.
- Corporate Cards - enter/upload corporate card information into the ERP system in a timely fashion.
- AP Ledger - review AP ledger on a regular basis with Accountant & FC. Update and maintain supplier details in accordance with NDS protocols.

Accounts Receivable (AR)
- Co-ordinate the day-to-day transactional operations of the accounts receivable function.
- Invoicing - process/raise invoices in the financial system and ensure correctly coded and allocated to projects.
- Process Recipient Created Tax Invoices (RCTI’s) into ERP.
- Banking - create bank deposit slips and perform banking when required.
- Update and maintain customer details in accordance with NDS protocols.
- AR Ledger - review AR ledger on a regular basis with Commercial Officer & FC.
- Debt Management - follow up with unpaid debtors in conjunction with program teams. Prepare debt listings for service streams as required.
- Customer Service - act as first point of contact for customer queries and assist in their resolution.
- Statements - prepare and send customer statements on a regular basis.

Additional
- Assist in the preparation of month end reconciliations for AR, AP & corporate credit cards.
- Manage the accounts mailbox content ensuring all items are actioned and filed correctly.
- Raising transfers for payroll.
- Liaising with the L&D team and events teams for AP/AR transactions
- Regular filing of documents (electronically) for AP, AR, banking documentation etc.
- Reporting - assist with the regular management, financial and project reporting as required.
- Annual Audit/Grant Audits - assist with preparation for and sourcing of documentation required by the external auditors/others as required.

Other Responsibilities
- Perform other duties and reponsibilities as required by manager/supervisor from time to time
- Compliance with NDS’s policies and procedures at all times, including (but not limited to) HR, Quality, Work Health & Safety (WHS), IT, Security, and Data Privacy
- Demonstrate the NDS values of Build respectful relationships, Lead change, Deliver clarity & impact, Support and develop others, Embrace diversity.

Desired Skills and Experience
- Demonstrated end to end, AP, AR and broader accounting experience.
- Knowledge of SAGE and Dynamics BC financial systems preferred.
- Computer literacy including Microsoft Office Suite, in particular - Excel
- Excellent organisation and time management skills.
- Sound numerical skills.
- Strong attention to detail and high degree of accuracy.
- Ability to work under pressure, in a fast-paced environment.
- Adaptable to a changing workload and environment
- Excellent communications skills;
- Willingness to learn and work as part of a small team.

What We Offer:

- Flexible working opportunities
- Salary packaging benefits
- Employee Assistance Program
- Staff Rewards & Discounts program
- Learning and development opportunities

The successful applicant must be prepared to undertake a pre-employment police check.

No agencies please.

PBA2

Profession: #Community_Services, #Finance_and_Accounting
Sector: #Community_Support_Services, #Disabilities

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