Contracts and Marketing Admin Assistant

2 weeks ago


Perth, Australia Diamond Offshore Full time

Overview:
As a leader in deepwater drilling, Diamond Offshore provides contract drilling services and fresh perspectives to anticipating and solving deepwater challenges globally. Headquartered in Houston, Texas, the Company also maintains primary regional offices in Australia, Singapore, Brazil, and Scotland, with local offices in other countries as required to support operations.

**Responsibilities**:
Diamond Offshore is seeking to appoint a Part Time (15-20 hours per week) Contracts and Marketing Admin Assistant to our office in Bentley on a fixed term 6 month contract.

**Job Responisiblities**

Reporting to the Contracts and Marketing Manager, the Admin Assistant will provide support to the Marketing team in the administration of marketing enquiries including collation, preparation and submission of bids, pre-qualification responses and general customer requests. In this varied role your responsibilities will include:

- Update and maintain marketing records.
- Assist with internal coordination of tender documents and bid preparation.
- Update and maintain accurate contact details for customers in client database.
- Acknowledge receipt and copy all tenders for distribution as necessary.
- Maintain and update bid data information.
- Compile and maintain files on rig data, bid data, safety statistics, general correspondence, bids active and closed, contracts active and closed.
- Administer the provision of Insurance Cover in compliance with contract requirements.
- Organise corporate hospitality and events.
- Provide general secretarial services in support of the Contracts and Marketing team including coordination of travel arrangements, scheduling meetings, preparation of agendas and minutes.
- Assist other Company departments as workload allows.
- Handle incoming telephone calls in a professional and efficient manner.
- Prepare outgoing mail, courier pouches and tender documents.

Qualifications:
**Basic**
- Minimum two year’s experience in general secretarial, marketing or equivalent position
- Degree level preferred but not essential
- Knowledge and experience in bid preparation is desirable
- Strong communication skills and the ability to build relationships
- Possess a good level of organisational and planning skills
- Able to work part-time 15-20 hours per week

This highly regarded position offers a competitive salary package, including 12% superannuation and car parking.

Closing Date:
**18**
***
**July 2023**

**Diamond Offshore is an Equal Opportunity Employer.


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