Executive Assistant
6 months ago
Hybrid working model - 3 days in CBD office and 2 days WFH
Full-time permanent position
No need to ever buy coffee again.
This high-end Construction and Infrastructure company are ready to welcome you as their new passionate EA and Office Manager. You will be supported and embraced immediately as part of the team.
Primarily supporting the Executive Director, you will also work closely with the Victoria Business Unit leaders to provide administrative support, including managing and taking ownership of office operational activities and ensuring a productive and organised work environment.
**Their amazing culture looks like**:
Coffee never buy another coffee again with their awesome coffee machine
Flexible
Friday after work nibbles and beverages
Social events, morning teas, food, food, always food
Professional development programs
Additional annual leave days
Annual salary reviews
**Your skills and experience will assist with**:
General diary management and providing prompts for upcoming appointments;
Assisting the team to prioritise their workload to ensure critical demands are met;
Travel and accommodation bookings;
Drafting and issuing correspondence;
Managing relationships between key internal and external stakeholders;
Meeting management including booking, organising, catering and preparations;
Meeting minutes;
General typing and formatting in line with company style guidance;
Processing of expenses, invoices, and timesheets;
Facilities management including ensuring meeting rooms are set up and packed down, and the front office and kitchen areas are kept tidy; and
Ensuring compliance with WHS, Quality, and environmental standards in conjunction with the QSE Officer.
**To be considered for this position, we are seeking**:
Strong PA or EA experience;
A super organised person who can get things done, whilst maintaining a warm and friendly manner with others;
Strong MS Office skills with attention to detail in correspondence; and
A genuine interest in teamwork, and in the company goals overall.
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