Administration Officer

4 weeks ago

Weston, Australia Abilities Unlimited Australia Full time

**Abilities Unlimited Australia (AUA) Administrative Officer**

Have you always wanted a job that truly makes a difference whilst working with an amazing, fun and dynamic team? Have you always wanted to be connected to a community driven organisation however, weekend work doesn't suit your needs?

We are excited to advise that AUA is looking for an enthusiastic individual to manage the administrative side of our wonderful organisation. If you have an amazing attention to detail, love working with, and helping people, are amazing at streamlining processes and want to help AUA grow, we want to hear from you

Tenure: Part-time: 20 hours per week (over 4-5 days)
Accountable to: Chief Executive Officer (CEO)
Salary range: $60,000 pro rata

**Overview of AUA**

Abilities’ Unlimited Australia (AUA) is a not-for-profit professional organisation supporting children with diverse abilities to develop the capability, capacity and confidence to participate in active recreation and community sport.
We place a high priority on advocacy and work in collaboration and partnerships with other organisations to better meet the needs of the individuals, families and communities we seek to assist.
**Our Strategic Priorities are**:

- **Leadership**: We will achieve our vision by being bold and creative.
- **Best practice**: We ensure we provide best practice programs promoting positive change related in inclusion and participation in active recreation and community sport.
- **Advocacy**: We will be the voice of our members and community on matters of concern.
- **Innovation**: We will deliver, design, pilot and evaluate programs fill crucial gaps in the services system including related to building capability, capacity and confidence for individuals to access community sport and active recreation.

**Our Shared Purpose**
- **Vision**: All individuals can meaningfully participate in sport and active recreation.
- **Mission**: We exist to provide meaningful, evidence based, learning opportunities for children with diverse abilities to build skills, capacity and capability in active recreation and fundamental sports.
- **Values**: Service, integrity, respect, quality, innovation and teaching and learning.

**Working Together**
- We actively collaborate to ensure our programs are world class.
- We care deeply about our participants and their families and continue to find innovative ways to benefit their wellbeing.
- We seek to provide true fellowship and support to our families

**Position Summary**

The AUA Administration Officer is responsible for managing the organisation’s administration including program registrations, invoicing, participant enquiries, improving data quality and providing assistance in program development ensuring adherence to AUA’s approved frameworks.

The Administration Officer will provide administrative assistance for fundraising initiatives, event management as well as financial and human resource management.

**Administrative **As AUA’s Administrative Officer you are required to:

- Manage all aspects of program registration and enrolments including invoicing, reporting and financial management.
- Manage all participant enquiries by providing efficient, effective, and accurate advice relating to program deliverables and NDIS enquiries.
- Database and CRM system administration, data entry, reporting, trouble shooting.
- Develop, review, and implement recruitment, selection, induction, and exit procedures in line with HR policies and procedures.
- Set up and maintain a document management and filing system, both physical and electronic.
- Provide administrative support to AUA’s volunteer program including recruitment, on
- boarding and general support.
- Maintain accurate database and records of all stakeholders.
- Provide administrative support for AUA community events including community days, fetes, and AUA special events.
- Review and streamline online and offline registration processes internally and externally.
- Producing reports as required - statistics for annual report, statistics for Board reports.
- Work with AUA’s Bookkeeper to undertake invoicing and reconciliations.
- Maintain appropriate client confidentiality and data security.
- Regularly review and improve the efficiency of administrative processes.
- Action any reasonable additional administrative / general duties.

**Skills, Knowledge An empowering, collaborative and values-driven individual with strong alignment to**
and Experience **AUA core values and mission**
- Demonstrated ability to strategically manage program administration whilst working collaboratively to achieve joint objectives.
- High-level interpersonal, written and verbal communication skills.

**Technical Proficient in the use of MS Office Suite, with proficiency in Excel, XERO.**
Competencies Strategic capability, able to contribute and support organisational objectives
- Finance, risk, business and people management skills

**Desirable Knowledge of, or ex

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