Reception/facilities Administrator

3 weeks ago

Chatswood, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
The Facilities Administrator will support the FM team to manage and maintain premises on a day-to-day basis to support the service delivery functions of client tenants occupying the premises and ensuring compliance with performance expectations. Assisting the Facilities Managers with operational activities in work order management, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

A snapshot of the role;
Assist with reception duties - always keep reception area clean and tidy and presentable.
Meeting room management and maintenance.
Restock kitchen daily for and ensure supplies are topped up on all levels.
Answer phones, troubleshoot as necessary, direct and redirect.
Receive all incoming visitors and notify staff accordingly.
Contractor/Vendor management - Manage induction and log of all contractors’ information and insurances & SWMS.
Scheduling of contractors as required
Updating and maintenance of all files/processes and reports
Clean kitchen/coffee machine daily and ensure kitchen supplies are topped up on both levels.

**Sound like you? This is what we are looking for**:
Previous experience in a similar capacity is a benefit.
Professional customer service skills.
Strong interpersonal and communication skills.
Good time management skills.
A strong work ethic.
The ability to work as a team and autonomously.
Sound computer skills in Microsoft Office Suite.
Sound interpersonal skills.

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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