Contracts Manager

8 months ago

Sydney, Australia Mayday Recruitment Full time

Free onsite parking
- $110k plus super
- Work from home flexibility

MAYDAY is seeking a Contracts Manager to lead a team of Project and Contract administrators for a Facilities and Maintenance company in Northmead.

Your role is to manage and lead a team of collaborative Project & Contract Administrators while also being involved in handling, creating, negotiating, and reviewing of contracts.

Success in this role is your ability to manage people, communicate with different teams and clients, and help with hiring

This role is a contract position with a view to moving to a permanent contract.

**What's in it for you?**
- Excellent progression opportunities
- Work with a range of experienced Project Managers across interesting and varied construction and facilities projects
- $90,000 - $110,000 super depending on experience
- Immediate start available or notice periods accepted
- Free onsite parking
- Work from home 1 day per week
- 8am - 4pm Monday to Friday
- Wok in an environment that promotes an inclusive culture, whereby everyone’s opinion is valued, inspiring collaboration & innovation

**Role responsibilities**:
**Operational Support**- Assist project managers in defining project scopes,
- Lead and motivate the NSW Operations Support Team to oversee workforce planning and productivity management. procurement schedules, and tender evaluations.
- Audit and prepare contracts based on proposals.
- Manage insurance requirements and approvals for projects.
- Source cost-effective quotes from contractors and suppliers.
- Handle contract paperwork, including processing claims and invoices, and maintaining project receipts.
- Identify and mitigate contractual risks and issue contract variations.
- Address queries from contract parties.
- Control project budgets and provide spending reports.
- Supervise contractors to ensure contract compliance, including project deadlines.
- Collaborate with subcontractors, suppliers, project managers, and internal stakeholders.
- Organize and attend site meetings and share technical knowledge.
- Monitor contract progress to ensure on-time and certified project delivery.
- Update the business on contract performance.
- Assist in resolving contract disputes and renewing contracts.
- Analyze business performance and suggest improvement strategies.
- Support client account management.

**Project Admin Duties**:
- Manage project delivery documentation.
- Engage with key stakeholders, schedule regular meetings, and record decisions and tasks.
- Monitor project status from inspection to completion, including budget approvals and progress payments.
- Prepare and coordinate quotes, budgets, and purchase orders.
- Issue construction progress reports and project documentation to clients.
- Compile and review various company contracts and prepare bids and tenders.
- Build and maintain valuable relationships with customers and subcontractors.
- Onboard and prequalify new subcontractors and ensure compliance.
- Partner with WHS Manager to meet safety requirements and drive improvement.
- Prepare and distribute weekly, monthly, and quarterly work reports.

**What you need**:

- Previous experience in a Project Admin/contracts admin position essential
- Experience in the Construction or Facilities Management industry essential
- Ability to engage with multiple stakeholders
- Ability to work well in a busy environment, managing competing priorities and tight deadlines
- intermediate to advanced Microsoft Office skills including Outlook & Excel
- You must have full work rights
- Ability to commute to Northmead 4 days per week.

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