Marketing Assistant

3 weeks ago

Mascot, Australia AbbVie Full time

**Company Description**

**Job Description** AbbVie** (NYSE:ABBV) AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.

**The Opportunity**

You will play a pivotal role in enhancing the efficiency and productivity of the Marketing and Sales Management team within the Commercial Business Units. By offering a wide array of administrative and marketing support services, this position aims to streamline operations and foster optimal performance.

**A little bit about what you'll be doing
The role of this position is to provide comprehensive administrative and marketing support services to the Marketing and Sales Management team. This includes organizing and booking meetings and events, managing expenses, coordinating the development of marketing materials, and assisting with travel arrangements.

To support the operational needs of the sales and marketing teams, you will be responsible for efficiently booking meetings and events, both on-site and off-site. This includes handling logistics, such as sourcing materials and equipment, creating meeting agendas, and ensuring compliance with AbbVie Finance policy requirements and limits. You will also assist in processing expenses by sourcing necessary documentation, such as attendee lists and detailed invoices.

As part of your administrative support, you will print, collate, and distribute materials required by the sales and marketing teams, including training materials and promotional materials. You will also assist with travel bookings for Business Unit team members attending meetings, educational events, and other related activities.

Additionally, you will coordinate the booking of HCP educational events, ensuring the necessary materials, AV equipment, and IT support are sourced to ensure smooth event execution. You will again be responsible for ensuring compliance with AbbVie Finance policy requirements and limits, as well as sourcing documentation for expense processing.

Finally, you will manage the collation and submission of ACR documentation to LKU for payment processing, ensuring that all necessary documentation is provided and meets the policy requirements set out in NovoStar/Procurement Policies.

By effectively managing these administrative and marketing support tasks, you will contribute to the overall efficiency and productivity of the Marketing and Sales Management team, allowing them to focus on their core responsibilities and drive the success of the Commercial Business Units.

**Qualifications**
Education/Experience Required:

- Extensive experience in administration within Pharmaceutical or healthcare fields (at least 4 years)
- TAFE or equivalent training in secretarial/office management desirable.
- Event management experience and/or Diploma in Marketing are desirable.

Essential Skills & Abilities:

- Highly organized with a reputation for accountability, prioritization, delivery, and proactivity.
- Demonstrated highly developed and agile prioritization skills.
- Proficient IT skills including Microsoft Office Skills (Word, Excel, Powerpoint, Teams, OneDrive) CTE/Concur, VEEVA Promomats, and e-wizard
- Numeracy and basic procurement skills.
- Excellent verbal and written communication skills.
- Dynamic and solutions-focused.
- Attention to detail and fast learner.

**Additional Information

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