Aps Level 4

3 weeks ago

Brisbane, Australia National Health Funding Body Full time

**Job Reference Number **23-QAADIV-19161

**Classification **APS Level 4

**Job Title **Executive Assistant

**Division **Quality and Assurance Division

**Branch **Strengthening Providers Branch

**Section **n/a

**Applications open date **Thursday, 20 July 2023

**Applications closing date **Thursday, 3 August 2023

**Location **Brisbane, QLD

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$75,917 - $80,215

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Contact Officer Name**:Trish Kreig
**Phone**:(02) 6289 2945

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of a criminal history check, and where relevant a
Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where
required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Quality and Assurance Division supports the provision of safe, inclusive and quality care
for older Australians through legislative reform, the design and implementation of projects
and programs that increase consumer choice and improve transparency, and ensuring
effective regulatory processes for aged care providers and workers in order to improve
quality, safety and integrity of the aged care system and protect consumers. We also have a
focus on fraud prevention and minimisation, and assuring value for money, with a specific
focus on home care packages.

**Branch Responsibilities**

The Strengthening Providers Branch (the branch) supports the design and implementation
- of effective aged care regulatory policy to improve the quality, safety and integrity of the
- aged care system for the benefit of consumers. To inform policy design and implementation,
- the branch is responsible for engagement with other functions within the Department of
- Health and Aged Care (the Department), the Aged Care Quality and Safety Commission
- (ACQSC) and stakeholders, including consumers, providers, peak representative
- organisations, and relevant Australian, state and territory agencies.
- The branch is comprised of four sections:
- Consumer Protection
- Approved Provider Governance
- Worker Regulation
- Regulator Policy and Engagement.

**Key Responsibilities**

The Executive Assistant will provide a range of high-level administrative support services to
the Assistant Secretary (SES) and then the branch which includes but is not limited to:

- acting as the first point of contact including greeting visitors, receiving and

customer service to all staff and external parties
- diary management including prioritising the SES time and drawing attention to

matters of priority
- coordinating meetings with internal and external stakeholders and ensuring the SES

has all required information for meetings
- establishing effective working relationships and high standard of customer service
- engaging with branch staff and fostering a strong team focus
- liaising with internal staff and external agencies on matters relating to the work area
- preparing and/or quality assuring general correspondence and less complex
- documentation in accordance with departmental guidelines- initiating and ordering supplies and equipment, processing accounts for payment

and coordinating, collecting and analysing information for monitoring purposes
- developing appropriate systems, procedures and controls to enhance the accuracy,

timeliness and presentation of workflow within the branch
- respond to any coord requests by due date ensuring appropriate clearances have

been adhered to.
- organising, scheduling and coordinating all travel arrangements, accommodation

and supporting documentation for the SES
- undertaking less complex research for the SES
- assisting with coordinating branch/divisional administrative tasks (e.g. phone lists,
- leave register, senate estimates responses, property and accommodation)- undertaking filing and records management functions ensuring records are accurate,
- complete and are managed in accordance with departmental policy- adhering to the APS Values and Code of Conduct
- demonstrating capability in line with the APS Integrated Leadership System (ILS) and

Work Level Standards at the APS 4 level.

**Key Capabilities
- Have accountability for completion of allocated tasks and organising workflow.
- Contribute new ideas, including the identification of opportunities to improve the
- efficiency of business processes.- instructions, guidelines and procedures.- Perform research and analysis activities and report on findings.
- Identify issues and contribute to the resolution of issues and problems.
- Liaise with internal and external stakehold

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