Ao3 Legal Secretary/ Legal Administrator

3 weeks ago

Brisbane, Australia Hudson Australia Full time

**We have an exciting opportunity for an AO3 Legal Administrator**

We are looking for a Legal Administrator to work within a State Government Department located in Brisbane CBD. This supportive and inclusive team is searching for a talent with strong administration and personable skills. This role is a temporary three-month contract with a strong possibility for extension.

**About the role**:

- Great opportunity to start a career or/and grow within the Government sector
- CBD location with easy access to public transport
- Strong possibility for extension
- $44.49p/h + Super
- Paid training & induction
- Interesting work environment
- Easy to fill timesheet and on-time weekly payment

**Duties & Responsibilities**:
As part of the Department, you will support the team performance with various administrative tasks:

- High level, accurate word processing and typing.
- Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
- Prepare briefs and documents and attend to routine correspondence.
- Monitor and manage the flow of incoming and outgoing correspondence.
- Travel and accommodation coordination.
- Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
- Diary management (appointments, etc.) organise meetings, conferences etc prepare and distribute agendas, minutes and other material.
- Prepare, check and action a range of reports.
- Maintain filing, records bring-up and retrieval systems.
- Assist legal professionals to meet financial deadlines and/or commitments e.g. billing and time recording.
- Ensure compliance with procedures for payment of legal expenses and counsel fees.
- Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
- Training, coaching and developing legal secretaries.
- Ensure services are completed in a timely and professional manner.
- Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions.
- Utilise effective communication skills and problem solving skills to communicate and address any problems that may arise to resolve issues.
- Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team.
- Receive client feedback and address and implement service improvement activities.
- Assist with the recruitment, employment, training and induction of new secretarial support staff.
- Assist with the induction of new staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.
- Model client service standard values.
- Undertake other duties as required relating to the requirements of the operational area.
- Work collaboratively with Practice Management Branch personnel regarding team and whole of practice issues.
- Participate in, and maintain a proactive approach to Self Development.
- Where required, work across various teams and branches.

**Job requirements**:

- **Minimum of 12 months Legal Secretary or Legal Administration experience**:

- Strong administrative and organisational skills
- Experience in a high paced environment
- High level of resilience
- Have strong attention to detail
- Computer skills (Ms Office suite)
- **Please note you must have full working rights & be able to pass a police check**

We look forward to hearing from you

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