Office Manager

1 week ago

Sydney, Australia Vistar Media Full time

You might not realize it but digital out-of-home is all around you; from the billboards in Times Square, to the TVs at gas pumps, screens at electric vehicle charging stations, elevators, the grocery check-out aisle and everything in between. Our mission is to power that global digital signage ecosystem. We’ve built software solutions that can run entire signage networks and an end-to-end marketplace for programmatic advertising exclusively for digital out-of-home.

**About us**:
Vistar Media is a rapidly expanding global software and advertising technology company. Our innovation and leadership in the industry have been recognized by AdExchanger’s Top Programmatic Power Players and Street Fight’s Innovator Awards. We pride ourselves on our positive, supportive culture and are looking to scale our teams globally. Be a part of our exciting journey

**About the role**:
We are on the lookout for an individual who puts people first, exudes vibrancy, embodies a proactive spirit, and thrives on wearing multiple hats. Join us as an Office Manager/Executive Assistant and be a key player in our dynamic team

**What you’ll do**:

- Ensure the office is well-organised and maintained
- Oversee office supplies, equipment, and facilities management
- Facilitate effective communication within the office
- Implement and enforce office policies and procedures
- Manage and order snacks
- Provide administrative support to various departments
- Budget management, including expense management and reporting
- Coordinate department catering needs
- Department travel coordination
- Plan and coordinate office events, meetings, and conferences
- Arrange new hire equipment and set up workstations
- Introduce initiatives that contribute to a fun and positive work environment
- Travel coordination, including booking flights, hire cars, accommodation
- Expense management
- Calendar management
- Document curation and gathering necessary data for presentations

**What experience we’re looking for**:

- Minimum of 3 years experience
- Experience as an Office Manager and/or Executive Assistant to a senior leader
- Bookkeeping experience
- Good working knowledge of Excel and Powerpoint
- Media advertising industry experience (desired, not required)

**Who you are**:

- You find opportunities where value can be added and proactively approach it
- You are a team player, you are keen to learn all areas of the business and happy to dive in and share your skills
- You are a confident and great communicator
- You embrace challenges because you are able to implement effective problem-solving strategies (designed by you)
- You have solid business acumen
- You are tech savvy and love streamlining processes
- You are interested and curious
- You pay close attention and are very detailed oriented when managing schedules, expenses and travel arrangements for others
- Lastly, you are empathetic and have a great EQ - supporting the team and adding value to the culture is your northern star

**What we offer**:

- Flexibility and autonomy
- Hybrid environment
- Brand new office accommodating for a fun start-up environment and culture
- Quarterly Lifestyle Stipend
- Flexible annual leave
- Second to none culture, amazing people that will make you feel right at home
- Great team events and travel opportunities
- Fast growing industry, an exciting field pioneering the out of home / ad tech industry
- Growth and development opportunities

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