Medical Team Admin Assistant

7 months ago

Sydney, Australia BI Australia Full time

**The Position**:
Reporting to the Head of Medical Affairs Specialty Care, an exciting opportunity has arisen to come and join our high performing medical team

Your role as the Medical Team Admin Assistant is to provide administrative support to the Medical Affairs Team.

**Tasks & Responsibilities**:

- Work closely and cross-functionally interacts with other relevant Regional Operating Unit (ROPU) partners to develop local strategies and activities which are aligned with and/or support the global ones.
- Ensure accurate filing of correspondence and code of conduct files.
- If required, coordinate the travel and booking of Medical Affairs staff to attend various courses and conferences.
- Coordinate the travel and booking of international HCPs who are sponsored overseas or invited to speak in Australia & New Zealand
- Provide procurement support including raising POs, processing invoices, tracking budget spend, writing contracts using standard templates, etc...
- Submit HCP cross-border requests in X-CEVAS
- Collation of TOV spend, including HCP, grants, and sponsorships.
- Event management
- Organization of internal meetings and conferences
- Event Management for external meetings in Veeva
- Answering telephone queries (when necessary)
- Providing specific project administrative support as requested
- if required, providing back up support to the Executive Assistant Medicine, other Medicine Teams.

**Requirements**:

- Minimum 2 years modern admin support experience.
- Project management experience is desirable.
- Proficient in Microsoft Office tools
- Excellent written and verbal communication skills.
- High energy, enthusiasm, and attention to detail
- Able to manage competing demands across multiple sub-functions, while being able to find operating efficiencies.

**What we offer**:
Boehringer Ingelheim offers a competitive remuneration, attractive bonus scheme, health insurance, employee assistance program, development programs and career development opportunities.

Boehringer Ingelheim is a global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and foster an inclusive environment which benefits our people, patients, and communities.

If you would like to be part of this highly driven and successful team, please submit your CV and a covering letter addressing the key criteria above.

You must have the right to live and work in this location to be considered for this opportunity.

Thank you for taking the time to consider a career opportunity with Boehringer Ingelheim. As part of our efforts toward continuous process improvement, you may receive a short survey pertaining to this recruitment process. We really appreciate your honest feedback. Thank you.

It is Boehringer Ingelheim's policy not to accept speculative resumes from Agencies unless the role has been released directly to the agency. If we require your assistance on any roles, we will contact you at the time.

**Position Area**:
Human Pharma

**Position Location**:
New South Wales

**Organization**:
BI - Australia

**Schedule**:
Part Time

**#LI-BI**:

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