Aps4 Administration Support

2 weeks ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
**APS4 Support Officer**

***
- **$43 Ph + Super**:

- **12 month contract with possibility of extension**:

- **City location**

**About the Branch**
The Parliamentary, Ministerial and FOI Branch manages the relationship between the NDIA and the Minister’s Office. It supports the Agency in meeting the Minister’s objectives and priorities by providing timely, objective and strategic advice. The branch ensures Agency officers are meeting their obligations under the Freedom of Information Act 1982 (FOI Act) and processing requests under the Participant Information Access (PIA) Scheme. The branch manages the flow of information between the Agency and Minister’s office, coordinates responses and input to a range of Ministerial and Parliamentary documents and, through the quality assurance process, ensures documents prepared by the agency are of the highest standard and comply with Ministerial and agency style preferences. The Parliamentary Team is responsible for Senate Estimates and parliamentary committee inquiry's. The Ministerial Team is responsible for Question Time Briefs (QTBs), Ministerial Correspondence, Ministerial Submissions and promoting the NDIA’s use of the Parliamentary Document Management System (PDMS).

***

**About the Team**
The Parliamentary Team is responsible for Senate Estimates and parliamentary committee inquiry hearings and administering the Agency’s instance of the Parliamentary Document Management System (PDMS). The Ministerial Team is responsible for Question Time Briefs (QTBs), Ministerial Correspondence, Ministerial Submissions and constituent queries.

**About the Role**

The position will provide operational and administrative support that is informed and directed by sound knowledge in areas and may undertake some research and analysis activities. The Parliamentary and Ministerial teams work as one section to support the interrelated functions of the Agency.

The position will develop a sound understanding of the work of the section and have the capacity to work flexibly across both teams. The APS4 Parliamentary Support Officer will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on a range of matters to resolve moderately complex enquiries.

Responsibilities may include but are not limited to:

- Assisting with the coordination of parliamentary processes including Agency appearances at senate estimates, committee hearings and Questions on Notice.
- Managing a shared mailbox including allocating tasks.
- Coordinating and tracking Questions on Notice and senate briefs using Parliamentary Document Management System (PDMS).
- Tracking parliamentary processes and committee hearings.
- Drafting reports and coordination requests

(NOTE: the key responsibilities of the role are based on current priorities and may change over time)

**The following essential checks/clearances are required to perform the role**:

- Working with Children Check - Agency Worker Screening Check

*** As these roles sit within the Federal Government, applicants must hold Australian Citizenship**

***

**How to apply**

***

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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