Office Coordinator

2 months ago

Melbourne, Australia Capstone Full time

Join a fund manager in a stable and growing industry
- Additional leave and hybrid arrangements and great perks
- Join a company with a supportive and inclusive workplace culture

The Company

Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the impact on the environment.

This company is known for providing a supportive working environment, focusing on investing in employees. There is a strong close-knit culture in the office, Social Club activities, Lunch and Learns, team building events, and staff conferences. There is a long list of perks for all employees from Personal development to financial study assistance. The company is well known within the industry and are across social and industry events.

The Opportunity

You will be responsible for ensuring smooth and efficient functioning of the office management including administrative/HR and reception duties. This is an opportunity to be the face of the company, first point of contact greeting all clients and visitors.

You will be responsible for but not limited to;
- Management of meeting room bookings and preparation for setting up meeting rooms
- Assist the EA and HR with administrative duties
- Attend to reception including greeting clients and visitors to the office
- Maintenance of general office including ordering kitchen and stationary supplies
- Manage the kitchen cleanliness, including the dishwasher and setting up the coffee machine
- Booking travel and accommodation
- Coordinate and mange records and databases
- General office management and administration tasks

About You

You will have proven experience in a similar role, with a minimum of 2+ years experience. We are seeking a individual that has strong interpersonal and communication skills to step into the role.
- Ability to demonstrate a high level of organisational skills including prioritising and multi-tasking
- Proactive with the ability to remain calm under pressure
- A positive attitude that is happy to assist
- Naturally self motivated with a problem solving attitude
- Able to prepare written documentation clearly and accurately
- Advanced knowledge of Microsoft software suite packages

  • Marketing Coordinator

    1 week ago

    Melbourne, Victoria, Australia Bendigo office Full time

    Overview A fantastic opportunity now exists to join an industry leading organisation in the marketing department, in a part-time position. O'Connors have a great opportunity to join the company in a Marketing Coordinator position to coordinate content and information to execute successful marketing strategies and communication across the group. In this key...

  • Digital Communications Coordinator

    2 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/050424 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Digital Communications Coordinator

    3 weeks ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/14052024 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Student Coordinator

    1 week ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    Student Experience Coordinator - Full time- Opportunity to grow and develop within the Learning and Development team- Flexible work - mix of in the office and WFH- Supportive team environment with a focus on continuous improvementWe are looking for an experienced administrator / HR administrator with a keen interest in learning and development to join our...

  • Whs Project Coordinator

    3 weeks ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **WHS Project Coordinator** - **Exciting opportunity to be a part of an exciting project team delivering Self Insurance (18 month contract)**: - **Help shape and refresh the Health, Safety and Wellbeing management systems** **About Us** Our client is a leading provider of private Healthcare services across Australia with more than 16,500 employees and more...

  • Project Coordinator

    3 weeks ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **The Role** The objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Legal Project

    4 weeks ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $73,842 - $89,661 Occupation: Legal Reference: VG/VGSO638 - Unique opportunity to work on land acquisition matters at the core of government - Friendly and supportive team environment - Hybrid working from home/office environment - Ongoing |...

  • Office Coordinator

    2 months ago

    Melbourne, Australia people2people Full time

    Easily accessible office location in South Yarra Creative, fast-paced and fun environment! Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the office...

  • Office Coordinator

    2 months ago

    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    4 weeks ago

    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    2 months ago

    Melbourne, Australia capital.com Full time

    We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talent team. This position will be...

  • Office Coordinator

    3 weeks ago

    Melbourne, Australia Cox Purtell Staffing Services Full time

    **Contract Type**: - Full Time**Location**: - Melbourne - Victoria**Industry**: - Administration & Office Support**Contact Name**: - Amy Colton- **Contact Phone**: - 0292203400**Date Published**: - 03-Aug-2023**Office Coordinator** **Full time permanent role** **Melbourne CBD** **$65-80k+super** - This is a rare opportunity to join a...

  • Digital Communications Coordinator

    2 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Digital Communications Coordinator

    3 weeks ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Digital Communications Coordinator

    2 days ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Project Coordinator

    1 week ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    The RoleThe objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Office Coordinator

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Great workplace benefits with a focus on health & wellbeing - $60,000-70,000+super | CBD location in a bright modern office - Supportive, diverse and inclusive culture **About the role** As the Office Coordinator, you'll be an integral part of the team, ensuring seamless operations and exceptional service delivery. Collaborating closely with the other...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia Temp & Agnew Pty Ltd Full time

    Monday - Friday 12 Month Contract Role- $65k + Super Large Global InsurerA leading global insurer based in Melbourne CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team.The Role: Overseeing daily office operations, including managing office supplies and equipment and ensuring the...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia people2people Full time

    Easily accessible office location in South Yarra:Creative, fast-paced and fun environmentAre you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client's team within the property development industryAs the office coordinator, you...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...