Administration Support Officer

6 days ago

Newcastle, Australia Goal Group Full time

**About us**

Goal Group is a veteran run Professional Services business, providing support services to some of the largest projects in the Australian Defence industry. We provide our employees with a range of defence career opportunities, where personal contributions are recognised and celebrated. Retaining our highly valued talent through career growth and development is paramount to our ongoing organisational success. Our supportive culture is built on our core values of teamwork, proactivity, ingenuity and commitment. At Goal Group we are proud of our workforce, we are inclusive and diverse by choice.

**About the Role**

Your role will involve supporting 4 key internal Stakeholders (Senior Managers) with respect to a variety of administrative tasks that include:

- Administration of travel requirements (scheduling, booking reservations etc) for your 4 key stakeholders
- Management of appointments and calendars as needed
- Routine meeting attendance and minute taking. Updating meeting agendas;
- Assisting in the preparation for and administration of staff reviews;
- Administration of staff records;
- Administration of all QMS processes related to tasks assigned to the 4 key stakeholders;
- Working with the key stakeholders, staff and clients to arrange and conduct client reviews of staff on assignment;
- Monitoring outstanding tasks to provide stakeholders with reminders of what is required by when.
- Document formatting - presentations, employee resumes for proposals/bids, updating/creating Position Descriptions;
- Administrative support to bids/RFTs etc
- Human Resource duties include research into the current Fair Work Australia employment requirements to ensure that relevant updates are highlighted and presented to the CEO for policy acceptance and implementation;
- Create and maintain a roster for regular outreach to staff on assignment and communicate feedback to the Senior Managers; and
- Other routine admin tasks as required.

**About you**
- Solid experience in an administrative support role, ideally, supporting at least 2 senior stakeholders concurrently
- Experience arranging and scheduling meetings, managing calendars, booking travel and accommodation etc
- Previous experience liaising with both internal and external (client) stakeholders in a professional manner.
- Strong people skills - friendly and outgoing demeanor
- Strong written and verbal communication skills
- Can demonstrate self-motivation and proactivity
- Possess effective time management, strong organisational skills, and a high attention to detail.
- A Certificate in Business Administration or similar would be advantageous.

**Benefits of joining Goal Group**
- Superannuation above SGA rate
- 3 bonus leave days after 12mths of full-time employment - or cash equivalent (your choice)
- Training and mentoring
- Generous Referral Program
- Shopping discounts and Wellness programs
- Work/Life Balance - family friendly/flexible work options (in accordance with project/client requirements)
- Weekly pay cycle
- Interesting and meaningful work on large Defence projects
- Goal Group supports Reservists and the Reserves Program
- Fast growing organisation offering tremendous opportunity for growth and development

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