El 1 - Visit Logistics and Business Manager

6 months ago

Canberra, Australia Australian Government Full time

$111,441 - $125,705 (plus Super)
- Russell Offices - Canberra - ACT

**The Role**
The Naval Shipbuilding Expert Advisory Panel (NSEAP) Secretariat possess a high level of integrity, deliver quality outputs and is responsible for strategic coordination of up to five in-country Panel visits each year.
- Do you want to be a key contributor to support the direction of Australia’s Defence maritime capability?
- Can you relate well with people and quickly build strong relationships?
- Are you an organised person who values planning to succeed?
- Are you a hard worker and keen to tackle demanding goals?

If so, you might be the person we are looking for to fill our Visit Logistics and Business Manager role within the Naval Shipbuilding Expert Advisory Panel Secretariat, located in Russell Offices, Canberra.

The role will provide you with exposure to major maritime capability programs in the Naval Shipbuilding Enterprise, senior government executives, Defence industry partners and opportunities to undertake interesting, challenging and unique work making valuable contribution to Defence’s mission and strategic objectives and priorities.

The Visit Logistics and Business Manager role includes:

- **Stakeholder engagement**:to achieve NSEAP Secretariat goals and objectives while representing the Australian Department of Defence and NSEAP Secretariat as required.
- **Travel logistics**: developing travel options, obtaining travel quotes, creating Travel Budget Calculators for approval, securing travel arrangement and after travel acquittals.
- **Meeting logistics**: assisting with visit program development, scheduling meetings, briefing packs, and supporting meetings while the Panel are in Australia.
- **Security management and coordination**: monitoring, updating and coordinating Panel members security requirements.
- **Planning and administration management**:project and business support activities, including but not limited probity, contract management, financial and FOI management.

As the Visit Logistics and Business Manager - NSEAP Secretariat, you will be a key member of a small team - led by Assistant Secretary - NSEAP Secretariat, dedicated to providinghigh stands of support and customer service.

**About our Team**
The Naval Shipbuilding Expert Advisory Panel (NSEAP) Secretariat is a small, dynamic team that is committed to providing superior support to the Panel and is responsible for strategic coordination of up to five in country visits a year, including meetings with senior Defence stakeholders, industry representatives and Ministers. The NSEAP Secretariat possess a high level of integrity, deliver quality outputs and are dedicated to achieving desired outcomes.

To be a strong contender for this role, you will need to be a highly organised professional who has excellent communication, stakeholder management and people skills, sound judgement and discretion and be able to deliver high quality results.

As an Assistant Director Visit Logistics and Business Manager, you will support NSEAP Secretariat objectives by coordinating in country visits, effectively managing senior stakeholder engagement and executive communications management. The specific competencies below are considered critical to success of the Assistant Director Visit Logistics and Business Manager role.
- **Relate and network**: able to quickly build relationships, network, and relate to staff of all levels.
- **Plan and organize**: set clear objectives, plan, manage time and resources and monitor your progress.
- **Deliver results and meet customer expectations**:have a focus on customer needs and satisfaction, setting high quality standards and achieve work goals.
- **Analyse Information**: probe for clarity, produce solutions, make judgements, and think systemically.
- **Decide and initiate action**:take responsibility, calculated risks, and initiate and generate activity.
- **Adapting and responding to change**: accept new ideas, adapt to interpersonal styles, show sensitivity to different cultures or backgrounds and deal with ambiguity at work.

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