Executive Assistant

2 weeks ago

Mulgrave, Australia Sharp & Carter Full time

Mulgrave location | Parking onsite | Competitive salary
- Work within a collaborative business with an Executive Assistant team
- Support a Senior Executive within a global business

**About the role**:
This is a unique and challenging role that supports the CFO of a leading European luxury car manufacturer. This role offers job security within a global organisation based from their Mulgrave office.

The purpose of the Executive Assistant is to provide administrative and organizational support overall objective of the role is to ensure the Executive is supported in a way that improves their efficiency.

**Key responsibilities**:
Having previously supported Senior Executive you will be responsible for:

- Ensure the Executive is appropriately briefed & prepared prior to internal & external meetings/conferences on a daily & weekly basis.
- End-to-end meeting coordination (i.e. Agendas, Minutes, Venues, Facilities, Catering
- Diary management (including screening of meetings).
- End-to-end travel bookings for Executive's interstate visits/overseas travel.
- Attendance of team meetings, documenting actions and decisions, and reporting back
- Supporting coordination of critical meetings (major projects, steering committee)
- Coordination of Events/Conferences/Seminars as required by Executives.
- Maintain an awareness of the Business Unit’s operational
issues/problems/opportunities
- Development and ongoing maintenance of administrative systems
- Assist with on-boarding new starters in the team

**Skills / Experience**:
You will be an experienced Executive Assistant to achieve excellence. Key skills and experience required include but are not limited to;
- Experience supporting C-suite Executives
- Be able to illustrate how you have strategically prioritized in the past in a similar role.
- Able to confidently manage a number of priorities concurrently.
- Strong team player.
- Excellent communication skills.
- Maintains a high level of confidentiality
- Advanced Microsoft Office skills - particularly Microsoft Word, PowerPoint, Excel.

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