Accounts Officer

2 weeks ago

Melbourne City Centre, Australia HAYS Full time

Accounts Officer job for an architecture company based in Melbourne CBD on a permanent basis, paying c.$75k

**Your new company**

Whilst the main function of this role is to manage the end-to-end accounts payable and accounts receivable, the position will also be expected to provide accounts support to the accounts manager and provide key support to all staff.

**Your new role**

As an Accounts Officer in this company on a day-to-day basis, you will be responsible for:

- Managing and administrating end-to-end accounts payable and receivable.
- Entry of all creditor invoices into relevant software package
- Resolving invoicing discrepancies and escalating to Accounts Manager if necessary
- Managing the AP / AR ledger and creditors files;
- Scheduling batch payments to creditors at end of week or as invoices fall due
- Managing payments to sub-consultants in liaison with Project Managers
- Reporting on creditors on a weekly basis to Accounts Manager; and - Advising Accounts Manager of any issues relating to creditors
- Assist with month-end-closing
- Assisting Accounts Manager with management of Cash Flow
- Other accounts payable / receivable duties as required from time to time. Accounts Receivable
- Issuing monthly debtor statements;
- Reconciling bank statements for debtor payments on a daily and monthly basis;
- Generating monthly aged debtors spreadsheet and maintaining current notes in spreadsheet and in Deltek on the debt collection process
- Acting as key point of contact for internal and external accounts receivable queries
- Negotiation of payment plans and dispute resolution and filing of VCAT claims against defaulting debtors in conjunction with Accounts Manager
- Adjusting client accounts / invoices as necessary, issuing credit notes with approval and updating the system with correct client details;
- Ensuring, in liaison with Administration Assistant, that every job has a signed TOE
- Reporting to Accounts Manager Additional Accounts Support
- Creation and provision of ad-hoc reports as requested;
- Backup for payroll and management reports as needed
- Assistance with invoicing General Office Duties

**What you'll need to succeed**

You will need to have experience in a similar role previously or have a good understanding of the basic finance principals. If you have AR experience, this will be more beneficial. Having strong Excel skills experience and having the ability to adapt to new systems will also be advantageous in this role. However, an incredibly important trait that will be needed for you to be successful will be having a helpful willingness to learn an attitude with strong communication and analytical skills.

Key performance indicators - Accurate and efficient data entry and posting of invoices;
- Accurate payment to creditors and other suppliers;
- Accurate reports delivered in a timely manner; and - Cash-Flow and payments to creditors managed.

**What you'll get in return**

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

2839990

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