Executive Assistant

2 weeks ago


Gold Coast, Australia Queensland Ambulance Service Full time

Key responsibilities
Provide a high standard of administrative support including handling confidential and sensitive information.
Assist with the management of relevant diaries and coordinate appointment bookings.
confidentiality of the documentation is managed appropriately.
Assist with the research and preparation of correspondence and provide support with the management of incoming correspondence by distributing and actioning as required.
Liaise effectively and maintain positive relationships with QAS staff, clients and key stakeholders to ensure that any information required in relation to the business activities of the portfolio is provided in a timely manner.
Manage records and documentation including office filing systems and bring-up reminder systems.
Maintain the security and confidentiality of hard copy files and ensure that electronic filing systems are also secure, up-to-date, accurate and operating effectively.
Assist with the coordination, tracking and follow up on correspondence for the region using the Mincor system.
Comply with all departmental policies, procedures, standards and timeframes and ensure all finance and HR related activities are conducted in line with the QAS Financial Management Practice Manual and the relevant delegation manuals.
Schedule and plan meetings and events both internally and externally; book appropriate rooms and venues; make necessary travel arrangements; and arrange catering as required.
Prepare meeting agendas and action sheets, record meeting minutes and distribute and follow up as required.
Fulfil the responsibilities of this role in accordance with Queensland Public Service and QAS values.
Applications to remain current for 12 months.
**Job ad reference**: QLD/556894/24
**Closing date**: Monday, 22 April 2024This work is licensed under a Creative Commons Attribution 3.0 Australia License.


  • Executive Assistant

    1 month ago


    Gold Coast, Australia Page Personnel Full time

    $87k - $95k + super - Supporting a genuine, highly respected executive in private healthcare **About Our Client**: Leading Private health care provider with a need to appoint their new Executive Assistant with their team! - Coordinating complex calendar management and travel arrangements - Production and formatting of documentation including reports and...


  • Gold Coast, Australia Altitude EA Full time

    Posted date 19 April 2024 - LocationGold Coast - Contract Type Permanent - Salary$120K to $130K PLUS SUPER - Contact NameAnastasia Kelly **Executive Personal Assistant to COO/CFO** **Gold Coast location** **Permanent, full-time hybrid working arrangements** **Salary from $120k, plus super** **About the position** In this busy and dynamic role, your...


  • Gold Coast, Australia AWX Executive Full time

    Undergradate position - upto 24 hrs / week - Location - Gold Coast - 12 months contract with the possiblity of extension AWX Executive is looking for an **Undergraduate for the Property / Regional Planning** department for one of our clients in **GoldCoast.** We are seeking an ambitious and driven undergraduate student specialising in Property or...


  • Gold Coast, Australia Six Degrees Executive Full time

    Your Company Six Degrees is extremely proud to be partnering exclusively with an incredibly professional, newly formed developer-builder poised to make waves in the Gold Coast apartment sector. Comprised of top-tier professionals with sterling reputations, their team is dedicated to delivering excellence in every aspect of their projects. They prioritize...


  • Sunshine Coast, Australia SchoolHouse Full time

    **New Position Available: Executive Assistant to the Principal | Sunshine Coast** - Temporary role - Commencing on September 6th - Finishing on December 8th (possibility of continuing to the end of Term 1, 2024) - 146 staff and non-teaching staff SchoolHouse is working in partnership with a leading independent school on the Sunshine Coast who are seeking an...

  • Account Executive

    1 month ago


    Gold Coast, Australia The Andersen Partnership Full time

    Hybrid working arrangement from both office and home - Supportive and progressive team environment - CBD location close to public transport This fast growing, leading mid-tier brokerage are on the rise. Their business are key players in the Australian market, building business across the whole country. Currently due to growth of the business they require a...


  • Gold Coast, Australia The Andersen Partnership Full time

    Incredible team culture - A great entry level opportunity to make your first move into broking - Competitive salary package on offer This successful and growing Brokerage has an excellent new opportunity for a Trainee Broker Assistant to join their team. You will be tasked with providing support and administration to a Senior Broker with their portfolio of...

  • Events Assistant

    4 weeks ago


    Gold Coast, Australia Talent Connect Australia Full time

    Gold Coast Based - Hourly rate: $35.00 - $40.00 + super - Temp role - Gold Coast Based - 2 -3 days in April 2024 - Hourly rate: $35.00 - $40.00 + super Leading member-based organisation dedicated to providing innovative training and education, upholding world class ethical and professional standards, partnering with government and promoting the ideals of...

  • Marketing Assistant

    3 weeks ago


    Gold Coast, Australia Scentre Group Full time

    Your opportunity Our Marketing teams focus on delivering exceptional customer experiences every day by executing best-in-class activations and campaigns, partnering with retailers and connecting with customers and the community. As the Marketing Assistant at Westfield Coomera , you will support the broader marketing team to deliver events and...


  • Gold Coast, Australia Just Digital People Full time

    Our client is seeking a highly motivated and proactive individual to join their team as a Marketing Assistant on a 6 month contract. **Responsibilities**: - Collaborate with the marketing team to assist in the development and execution of marketing campaigns and strategies. - Conduct market research and analysis to identify emerging trends and...


  • Gold Coast, Australia Parliamentary Service Full time

    **About the office**: The Southport Electorate Office team consists of paid staff and volunteers. Local residents and community groups often engage with the office to raise concerns and seek resolutions to issues. Consequently, the office can be busy and no two days are the same. Accordingly, this role requires someone to be flexible, and responsive to the...

  • Office Manager

    4 weeks ago


    Gold Coast, Australia Empire Careers Full time

    Contact Name : Melanie Johannesen Contact Phone : 07 3231 1202 Location : Gold Coast Job Type : Permanent Job Salary : AU$75000 - AU$80000 per annum **Office Manager/Executive Assistant | Gold Coast l $75,000 - $80,000 + superannuation l on-site parking l JobID: 23303** Are you an experienced office manager or executive assistant looking for a role...


  • Gold Coast, Australia KPMG Full time

    Our Audit & Assurance team services play a critical role in creating and maintaining investor confidence and unlocking valuable insights into your business. The auditing world is changing - standardisation, automation, and digitalisation are the future of audit at KPMG. Questioning 'why' is the environment we encourage and where our people strive. We...


  • Gold Coast, Queensland, Australia KPMG Australia Full time

    Job DescriptionOur Audit & Assurance team services play a critical role in creating and maintaining investor confidence and unlocking valuable insights into your business. The auditing world is changing - standardisation, automation, and digitalisation are the future of audit at KPMG. Questioning 'why' is the environment we encourage and where our people...

  • Chief of Staff

    4 weeks ago


    Gold Coast, Australia Resourcing Group Full time

    Gold Coast based - Leading national developer - Exciting and dynamic opportunity This leading Gold Coast based property developer has a number of key projects underway across Queensland and Interstate. Due to strong growth they require a Chief of Staff to work closely with the owner and executive team. You will take responsibility for reviewing potential...


  • Gold Coast, Australia KPMG Full time

    Our Audit & Assurance team services play a critical role in creating and maintaining investor confidence and unlocking valuable insights into your business. The auditing world is changing - standardisation, automation, and digitalisation are the future of audit at KPMG. Questioning 'why' is the environment we encourage and where our people strive. We believe...


  • Sunshine Coast, Australia Queensland Health Full time

    Live, work and play on the beautiful Sunshine Coast. Join an expanding Health Service with a culture of innovation, education, training and research, with facilities across the Sunshine Coast including the University Hospital at Birtinya. This position will be working closely and collaboratively with the Executive Director, the Executive Support Officer...


  • Gold Coast, Australia IDP Education Ltd Full time

    **An ASX100 business with a 50 year heritage**,** IDP is a pioneer in international education services. Our core business lines include IELTS testing, student placement to Australia, US, UK, Canada, Ireland and New Zealand institutions, digital marketing and English-language teaching.** **IELTS is the world’s most popular high-stakes English language...


  • Gold Coast, Australia KPMGau Full time

    Job DescriptionOur Audit & Assurance team services play a critical role in creating and maintaining investor confidence and unlocking valuable insights into your business. The auditing world is changing - standardisation, automation, and digitalisation are the future of audit at KPMG. Questioning 'why' is the environment we encourage and where our people...


  • Gold Coast, Australia KPMG Australia Full time

    Job DescriptionOur Audit & Assurance team services play a critical role in creating and maintaining investor confidence and unlocking valuable insights into your business. The auditing world is changing - standardisation, automation, and digitalisation are the future of audit at KPMG. Questioning 'why' is the environment we encourage and where our people...