Office Administrator, Western Australia
6 months ago
#LI-JC1
At AIG, we are reimagining the way we help customers to manage risk. Join us as a Office Administrator to play your part in that transformation. It’s an opportunity to grow your skills and experience as a valued member of the team.
AIG Australia is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. AIG’s General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network. Operating for more than 50 years, AIG has established a reputation as a leading insurer and ally to our multinational, corporate and SME clients.
Make your mark in Client and Broker Engagement
Our Client and Broker Engagement (CBE) team manages AIG’s major client relationships across all product lines, as well as driving new business activity. The team serves major clients and broker partners through an elevated, personalized experience - our client-centric framework drives a consistent experience and best practice, while allowing flexibility to meet the client’s needs.
How you will create an impact
Reporting directly to the State Manager in Western Australia and working as part of the Client and Broker Engagement (CBE) team nationally, this role has many facets to it. Whilst the role requires office administration assistance for the wider Perth team, there is also opportunity to support the State Manager of Western Australia engage the broader local broker network and assist with growth of the Perth office.
Offering great flexibility, this permanent role is 21 hours per week with the ability to pick how you work these hours. For example you could work 21 hours across 3, 4 or 5 days a week Monday to Friday.
**Key accountabilities will include but not limited to**:
Contribute to the way teams work efficiently internally and externally: maintain kitchen and office supplies, act as local IT conduit to IT department, support onboarding of new hires, ensure tidy and safe office.
Liaise with building management and outside vendors to ensure facilities and equipment are properly maintained and serviced and invoices paid in a timely manner.
**Act as a risk owner**: maintain Fire Warden and First Aid Officer certifications to be Perth Health and Safety Representative and member of national WHS Committee.
**Provide executive assistant support to State Manager**: co-ordinate travel, manage expenses, organise meetings (inclusive of agenda and minutes), assist in report preparation, and Salesforce management.
Assist with preparation and planning of internal and external meetings and functions
Collaborate with the State Manager, CBE, legal and finance in the management of producer codes following AIG procedures and governance standards that pass regular internal CBE audits
What you’ll need to succeed
Demonstrated experience in providing administration support to a team
**Technical Skills**: proficient in Outlook, Excel, Word, and the ability to learn new systems
Excellent communication skills including written, verbal, and active listening.
**Soft Skills**: time management; proactive problem solver; team motivator; initiative to learn; high level of attention to detail.
Ability to work confidently with others in a team or autonomously with high discretion and confidentiality.
Reimagining insurance to make a bigger difference to the world
American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.
Welcome to a culture of belonging
We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through our flexible work arrangements, diversity and inclusion learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The diversity of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.
AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.
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