Legal Assistant

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

About the role

We are seeking a talented and professional Legal Assistant to join our Public Law team in our Canberra office. Working closely with the legal assistant team, we are looking for a team player to provide a high level of administrative support to a collaborative and dynamic practice.

There is plenty of variety in this role with the key responsibilities and duties including:

• Email and diary management
• Coordination of client and internal team meetings and internal/external functions
• Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
• Time entry, preparation and processing of monthly invoices
• Creating, drafting, proofreading, editing and formatting a range of complex documents
• Maintaining the team's client database
• Assisting with business development and tendering activities
• Booking travel arrangements

About you

We are looking for a proactive and passionate team member to work closely with us and our clients. We are looking for someone who can maintain ownership of their role in a busy environment where no two days are the same. You will need to be able to demonstrate initiative, a willingness to learn, and display confidence and enthusiasm in completing all tasks. Above all, we are looking for someone who is collaborative and proactive.

We welcome applications from law students, and part-time or job-sharing arrangements will be considered.

In addition to this, ideally you will have:

• Previous experience as a legal assistant / secretary (or similar) with an understanding of legal terminology or (at a minimum) experience working in a professional services environment
• A high level of professionalism and excellent interpersonal skills with the ability to communicate effectively and professionally with internal and external stakeholders
• A proactive approach, enthusiasm to work independently and excellent organisational skills
• Strong typing and computer skills, and competent in the Microsoft Office Suite and relevant legal software programs (experience with iManage/Filesite and Aderant Expert is highly regarded)
• Attention to detail and the ability to produce accurate, high-quality work within set timeframes

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:

A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community involvement: Give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work flexibly: Work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing & Benefits: Access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.

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