Contracts Coordinator

2 weeks ago

Western Australia ClearCompany Full time

About Us:

Wallis Drilling is 100% WA family-owned company and is one of the most experienced drilling companies in the industry. Wallis Drilling is well known for their outstanding safety culture and the development of new technology in their rigs. We take pride in building some of the most innovative semi-autonomous drill rigs in the industry and our latest mission is to add remote control capabilities to our drill rigs.

The Position:

We are seeking applications from experienced candidates for a Company Contracts Co-Ordinator role to support the Drilling Manager – Exploration and deliver full contractual compliance. This new position will be essential for managing new and existing clients and maintaining long-term client satisfaction. The role will be located at our head office in Midvale.

Responsibilities:

  • Support the Drilling Manager in delivering full contractual compliance across the client base, liaising with both internal and external stakeholders.
  • Assist in the preparation and submission of tenders and quotations in accordance with procedures aligned to the Wallis Integrated Management System.
  • Coordinate all aspects of client pre-qualification and re-qualification processes, including uploading and maintaining documentation in relevant digital systems (e.g., Avetta, Ariba).
  • Assist in managing existing and new client relationships, maintaining client satisfaction and responding to client feedback to support long-term business growth.
  • Assist in the development and maintenance of a client relationship management (CRM) system, including tracking communications and engagement.
  • Support the mapping and integration of Wallis and client systems where required.
  • Coordinate and assist in the preparation of monthly, quarterly, and annual client reports and meeting templates.
  • Review updated client procedures and documentation to ensure continued compliance with contract and operational standards.
  • Participate in internal, external, and client audits and inspections as required.
  • Coordinate and/or prepare contractual HSE and operational performance reports for Wallis and its clients.
  • Analyse production and cost trends and assist in the development of continuous improvement strategies.
  • Conduct scheduled field visits (approximately one every two months) to major project sites, or more frequently as required.
  • Perform other duties in line with the purpose of this position, as directed.

To be successful in this role, you will possess:

  • Prior experience in contract administration or contract management (preferred).
  • Experience implementing or working with a Contract Management System (CMS) is an advantage.
  • Certificate IV in Business Procurement, Contract Management, or equivalent (or willingness to undertake).
  • Certificate IV in Project Management (highly regarded).
  • Proven ability to multi-task and manage conflicting priorities in a deadline-driven environment.
  • Strong analytical mindset with the ability to remain objective and impartial.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Experience with client digital platforms such as Avetta and/or Ariba (highly regarded).
  • Exposure to the mining and/or oil & gas industry (highly regarded).

What we will offer you:

  • Ongoing training and development.
  • Access to our employee EAP
  • A supportive work environment
  • Access to salary packaging

If you believe this role is for you, please submit your Cover Letter and current Resume/CV online by clicking the 'Apply Now' button.

Due to the high volume of responses, only shortlisted and WA based candidates will be contacted.

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