Executive Officer to the Chief of Staff

• Join an organisation that has been proudly recognised certified as a 2025 Great Place to Work for five consecutive years
• Join us at an exciting time of growth in supporting Australian businesses
• Play an impactful role in financing Australian exports and interests

Export Finance Australia is Australia's export credit agency. For more than 60 years, we have proudly helped hundreds of small, medium and large Australian businesses take on global opportunities.

Our purpose is to support Australian export trade and overseas infrastructure development that delivers benefits to Australia. We administer the Australian Government's National Interest Account (NIA), including the Critical Minerals Facility (CMF), the Defence Export Facility (DEF), the Southeast Asia Investment Financing Facility (SEAIFF) and loans for the Australian Infrastructure Financing Facility for the Pacific (AIFFP).

We also provide support to other Commonwealth entities, including AIFFP, Housing Australia, the National Reconstruction Fund Corporation (NRFC) and the Northern Australia Infrastructure Facility (NAIF). We have offices across Australia and Southeast Asia

YOUR NEW ROLE

Location: Sydney

Role Type: Full-time, Permanent

Located in the Office of the Managing Director and CEO, this key support and co-ordination role provides high-level executive and administrative support to the Chief of Staff & Chief Strategy Officer and the Strategy function.

The Executive Officer ensures the smooth operation of Strategy function and is responsible for providing comprehensive coverage and backup support to both the MD & CEO and Export Finance Australia Chair and Board in the absence of the Executive Assistant to the MD & CEO.

The successful candidate will be comfortable operating in a high-volume fast-paced environment and be able to prioritise, coordinate, and triage competing urgent demands and requests, complex travel arrangements, manage senior stakeholders and as well as track and actively manage the delivery of Board papers, financial data and other reporting to a consistently high standard.

Core responsibilities:

• Manage complex calendars, meetings, travel, expenses and correspondence for the Chief Strategy Officer & Chief of Staff and senior leadership team.
• Act as a key liaison between the Chief of Staff & Chief Strategy Officer and internal and external stakeholders.
• Ensure seamless coverage of supporting the MD & CEO and Board Chair when required.
• Prepare reports, data tracking, presentations, meeting agendas and correspondence, maintaining confidentiality, accuracy and timeliness in all communications and documentation.
• Monitor budgets and expense reconciliation.
• Support governance processes and Board operations with precision and discretion

ABOUT YOU

Executive Support

• Establish and/or maintain confidential document management/filing system to ensure records are appropriately maintained and accessible
• When required, provide seamless coverage and support to EA to CEO/MD across governance processes and Board operations with precision and discretion
• Liaise with Board members, Executives and external stakeholders to support governance activities

Business and Strategy Support

• Collate and report on available data from enterprise functional areas on operational and business performance using Power BI (or similar).
• Prepare reports, presentations, meeting agendas and correspondence:
• Maintain and enhance internal systems, including SharePoint, and Microsoft 365 and establish key registers, including the enterprise business planner.
• Manage logistics for internal events, executive forums, and meetings.
• Provide support for strategic initiatives and special projects across divisions.

SKILLS & QUALIFICATIONS

• Proven experience in executive support and/or business operations
• 10+ years in a similar role supporting senior leadership
• Extensive experience supporting C-suite executives in complex environments with exposure to Boards in complex organisations
• Strong knowledge of executive administration, governance processes and stakeholder management
• Experience working in government, financial services or similarly complex environments

Skills

• Proficiency in Microsoft Office Suite and project management tools.
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High-level attention to detail and accuracy
• Strong stakeholder engagement and relationship management skills

OUR BENEFITS & CULTURE

We support flexible working and pride ourselves in fostering a culture that is inclusive, diverse and collaborative. We are proud to be certified as a 2025 Great Place to Work for a fifth consecutive year, recognised on the 2023 AFR BOSS Best Places to Work list and listed as one of Australia's Best Workplaces for Women in 2025.

In line with our commitment to our people, we have a comprehensive array of benefits available to our employees:

• Generous leave provisions (e.g. Annual Wellbeing day) & leave purchase opportunities
• 18 weeks paid parental leave for primary care givers
• Thorough induction onboarding program
• Fitness Passport along with other Health & Wellbeing initiatives
• Gender affirmation leave
• Income Protection Insurance
• Community volunteering
• and many more

ELIGIBILITY

Australian Citizenship - To be eligible to apply for this position, applicants must hold Australian Citizenship at the time of application.

Security Clearance - To be eligible to apply for this position, applicants must be able to obtain and maintain a Negative Vetting 2 security clearance.

SOUND LIKE YOU? APPLY

Applications close: 25 August 2025

Interviews will occur in parallel, so please apply ASAP.

Enquiries: Careers@exportfinance.gov.au

To apply, please click 'apply' or email your CV to Careers@exportfinance.gov.au

By choosing to apply, you agree to the recruitment privacy policy.

We invite and welcome applications from Aboriginal and Torres Strait Islander people, people from diverse cultural backgrounds, people with disability and members of the LGBTQIA+ community.

If you are a candidate with a disability, let us know how we can provide you with additional support.

For more information about us, please refer to our website.

Applications from recruitment agencies will not be considered on this occasion.