Personal Assistant

7 days ago

Sydney, New South Wales, Australia Revolution Consulting Group Full time

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HR Consultant & Certified Leadership Coach | Transforming Small & Medium Businesses & Individuals | HR Solutions | Leadership Development |…

About the Company

Our client is a thriving Buyers Agency based in Norwest, known for helping clients secure exceptional property opportunities, both on and off the market. With a strong reputation for service and results, the team prides itself on being fast-moving, client-focused, and solutions-driven. The business is supported by a team of high-performing Virtual Assistants (VAs), acquisition staff, and external partners, and is now seeking a confident, organised Personal Assistant to help lead and coordinate daily operations.

About the Role

We are seeking a proactive and experienced Personal Assistant to be the right hand to the Director, managing the day-to-day operations of this busy Buyers Agency. This full-time, onsite role is all about taking charge, leading, and keeping things moving. You'll work closely with and oversee two VAs and regularly liaise with acquisition staff, bookkeepers, and other external partners. Your role will focus on coordination, leadership, quality control, and client experience - making sure nothing slips through the cracks and everything runs smoothly.

If you are an experienced PA, Office Manager, or Senior Administrator who thrives in a fast-paced, varied role and enjoys leading processes and people - this is a fantastic opportunity to join a growing business.

Key Responsibilities

Leadership & Coordination

  • Act as the Director's right hand - managing priorities, deadlines, and follow-ups
  • Oversee and coordinate two VAs - review their work, ensure quality, and keep tasks moving
  • Liaise with clients, acquisition staff, external bookkeepers, and VAs to ensure accurate client and financial processes
  • Formalise and improve internal processes, systems, and documentation
  • Track and follow up on client requests and service delivery to ensure a seamless client journey

Client & Property Support

  • Manage client onboarding, agreements, and documentation
  • Oversee communications with clients and ensure timely follow-ups
  • Review and approve properties sourced by VAs and acquisition staff before presenting to clients
  • Monitor client milestones - payments, contracts, and progress updates

Quality Control & Process Management

  • Review and finalise client-facing content drafted by VAs (e.g., property reports, communications)
  • Check invoicing prepared by VAs to ensure accuracy and completion
  • Lead quality control for client deliverables and property pitches
  • Ensure CRM and client folders are accurate and up to date (with VA support)

Skills & Experience

To succeed in this role, you will bring:

  • Experience as a Personal Assistant, Office Manager, or Senior Administrator in a busy environment
  • Strong leadership and coordination skills - able to direct others and oversee multiple moving parts
  • Excellent organisational, time management, and prioritisation abilities
  • A proactive, "get it done" attitude - confident managing up and taking ownership
  • Decisive, dependable, and people-focused, with a calm and professional approach to problem-solving
  • High attention to detail and ability to review and improve processes
  • Strong written and verbal communication skills
  • Comfortable using tech (CRM, MS Office, email, collaboration tools)

Bonus Points (Desirable):

  • Experience in property, real estate, or professional services
  • Understanding of client onboarding and compliance processes

Culture

Our client fosters a fast-paced but supportive environment where everyone plays a key role in delivering outstanding outcomes for clients. With VAs handling drafting, research, and admin, and an external bookkeeper managing accounts, this role is ideal for someone who loves leading the process, staying across the details, and ensuring nothing is missed.

If you enjoy variety, taking ownership, and keeping things organised and on track, you'll thrive here. The team values people who are decisive, calm under pressure, proactive, and collaborative - focused on getting things done without the drama.

  • Full-time role - Norwest-based (onsite only, no WFH/hybrid)
  • Attractive salary + quarterly bonus potential
  • Opportunity to take on leadership-style PA role - more than just admin
  • Career growth opportunities in a growing Buyers Agency
  • Supportive team of VAs and external providers to back you up

If you are an experienced PA, Office Manager, or Senior Administrator looking for a dynamic and rewarding role, we'd love to hear from you. Apply now by submitting your resume and a short cover letter outlining your suitability. Interviews are starting ASAP - don't miss out on this fantastic opportunity

Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries
  • Business Consulting and Services
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