Operations Support Administrator

2 days ago

Newcastle, New South Wales, Australia BGIS Full time

The Role

The Operations Support Administrator / Service Coordinator will liaise with the service team and Site Management to support tasks such as PPM and Reactive Allocation, Tracking, Reporting, and Escalating; timesheet review and reporting; and service P.O management.

This role is based in Newcastle, NSW.

  • Support the Finance and Accounts Team
  • Coordinate and allocate tasks such as Planned Maintenance and Reactive Maintenance across multiple services and contracts, ensuring the successful completion of tasks within the CMMS systems
  • Ensure the quality and accuracy of data and records related to assets and maintenance, keeping records updated
  • Operate the internal helpdesk line, answering calls from engineers and the client service desk, and updating tasks as required
  • Close out work orders, enter close-off numbers, and perform necessary checks to move POs to Approved status by the Team Leader
  • Liaise daily with technicians to ensure SLA performance meets KPIs
  • Perform ad-hoc administrative duties

Skills and Experience

  • General knowledge of maintenance activities
  • High proficiency in Microsoft Excel and ability to learn new programs
  • Excellent written and verbal communication skills
  • Desirable: Training in OH&S, QA, and environmental disciplines

Benefits

  • Career development opportunities through the Career Boost Program
  • Training provided
  • Supportive team environment
  • Employee discounts
  • Paid Volunteer Leave
  • Paid Parental Leave

Culture

At BGIS, we foster safe environments where our people can excel. Our diverse team values different cultures and backgrounds, welcoming new perspectives and innovative ideas.

About Us

BGIS employs over 10,000 people globally and is a leader in facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We manage over 50,000 facilities across various sectors including Defence, Healthcare, Government, Higher Education, and Utilities. More information is available at apac.bgis.com.

#J-18808-Ljbffr

  • Operations Support Administrator

    4 weeks ago

    Newcastle, New South Wales, Australia BGIS Global Integrated Solutions Limited Full time

    The RoleThe Operations Support Administrator will liaise with the service team and Site Management to support tasks such as PPM and Reactive Allocation, Tracking, Reporting, and Escalating; timesheet review and reporting; and service P.O management.This role is based in Ballina, NSW.Key Responsibilities- Support the Finance and Accounts Team- Coordinate and...

  • Terminal Operator

    1 day ago

    Newcastle, New South Wales, Australia Graincorp Operations Full time $80,000 - $120,000 per year

    Role: Terminal OperatorLocation: NewcastleAt GrainCorp, we're proud of our roots and the people who help us grow. Whether you're working at a receival site, on the tools, or managing operations, your work matters here.This role contributes by ensuring that we deliver an efficient and safe service in exporting and importing grains and other commodities. This...

  • Administrative Operations Manager

    2 weeks ago

    Newcastle, New South Wales, Australia beBeeAdministration Full time $80,000 - $100,000

    Job Title: Administrative Operations ManagerJob OverviewWe are seeking an experienced and skilled Administrative Operations Manager to oversee the day-to-day administrative and operational functions of our office. This role plays a pivotal part in maintaining a productive office environment, ensuring compliance with internal and external standards, and...

  • Administrative Support Specialist

    2 days ago

    Newcastle, New South Wales, Australia beBeeHealthcareManager Full time $68,339 - $70,869

    This role is the backbone of departmental efficiency—without it, patient care stalls, staff struggle, and the whole system slows downAbout The RoleThis position is crucial to the seamless daily operation of administrative functions within the Department.Experienced in healthcare administration and supportStrong organisational and multitasking...

  • Administrative Support Specialist

    1 day ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $55,000 - $80,000

    Personal Assistant RoleWe are seeking a highly organized and detail-oriented Personal Assistant to join our team. As a key member of our support staff, you will play a vital role in delivering high-quality administrative and operational support.The successful candidate will provide exceptional support to senior team members, including diary management,...

  • Administrative Support Professional

    21 hours ago

    Newcastle, New South Wales, Australia beBeeExecutive Full time $75,000 - $90,000

    Job OverviewWe are seeking a highly skilled and experienced professional to support our Executive Directors in their daily operations.The successful candidate will be responsible for providing high-level administrative support, managing enquiries, coordinating meetings, and maintaining confidentiality.Act as the first point of contact for the Executive...

  • Administrative Support Specialist

    2 weeks ago

    Newcastle, New South Wales, Australia beBeeSupport Full time $84,659 - $92,901

    Job SummaryThis is an exciting opportunity to join our administration division at a leading legal services provider.About the RoleThe Administrative Support Specialist role is a valuable addition to our existing team, providing essential support to our legal teams in delivering best outcomes for clients.The successful candidate will be responsible for...

  • Administration Support Officer

    2 weeks ago

    Newcastle, New South Wales, Australia HammondCare Full time

    Join to apply for the Administration Support Officer role at HammondCare2 days ago Be among the first 25 applicantsJoin to apply for the Administration Support Officer role at HammondCareThe role of the Administrative Support Officer works within the Mission and Mission in Action to provide administration support to the Residential Care service in...

  • Administrative Support Professional

    2 weeks ago

    Newcastle, New South Wales, Australia beBeeAdministrative Full time $73,980 - $99,100

    **Executive Support Officer Position Overview**We are seeking an experienced and skilled Executive Support Officer to join our organization on a maximum term contract. The successful candidate will provide essential administrative support across the executive function, particularly supporting key stakeholders.Key Responsibilities:Provide general...

  • Administrative Support Specialist

    24 hours ago

    Newcastle, New South Wales, Australia beBeeSenior Full time $72,285 - $73,940

    About the PositionThe role of Senior Coordinator is integral to the smooth functioning of our Administration Department. Key responsibilities include providing high-level administrative support, utilizing Health Roster for efficient workflow management and assisting in the recruitment and onboarding process.This position demands a high level of attention to...