Senior Project Coordinator

About Mining Plus:

Mining Plus is a leading mining technical services provider, comprising professionals specializing in geology, mining engineering (Surface and Underground), geotechnical engineering, mine ventilation, and operational management. Our mission is to deliver excellence for our clients, fostered by our passion for the industry and a continual focus on developing our high performing team. With over 18 years of experience, Mining Plus has a global team of over 90+ professionals across 8 offices in 4 countries, working together as One Team. Our global footprint and collaborative approach mean our team engage in a diverse range of projects and contribute to mining excellence across the globe.

The Role

We are seeking a Senior Project Coordinator to join our Global Administrative Support Services Team, reporting to the Global Administration Manager.

The Senior Project Coordinator is crucial in ensuring successful project delivery by managing administrative, operational, and commercial tasks. Working closely with project managers, engineers, and stakeholders, this role ensures projects are completed on time and within budget, optimizing operational efficiency and enhancing client satisfaction.

Depending on project needs, you may work with multiple Project Managers across a diverse portfolio, ranging from small-scale initiatives to highly complex operations, ensuring efficiency, budget compliance, and client satisfaction.

Key Responsibilities:

Project Administration & Coordination

1. Serve as the primary point of contact for project-related inquiries, troubleshooting issues as they arise.
2. Assist in tender proposals and provide general administrative support to enhance operational efficiency.
3. Manage end-of-month invoicing and financial reporting for assigned projects.
4. Create purchase requisitions, process vendor invoices, and coordinate travel and accommodation bookings.
5. Maintain contractor travel rosters and update administrative procedures to ensure seamless team coverage.
6. Record meeting minutes, manage emails, file documentation, and ensure compliance with internal and regulatory standards.

Contract Administration

1. Assist in reviewing, preparing, and administering subcontractor, supplier, and client contracts.
2. Ensure all parties meet contractual obligations, timelines, and compliance requirements.
3. Work closely with Project Managers and Engineers to align on contract requirements and manage project agreements.

Reporting & Stakeholder Communication

1. Support senior management with reports, data analysis, and decision-making insights.
2. Track project milestones, budgets, and deliverables to ensure timely completion.
3. Prepare progress reports, claim documentation, and contractual notices as required.
4. Facilitate communication between internal teams, external partners, and stakeholders.

Project Delivery:

1. Monitor and report on project costs, budgets, and forecasts.
2. Assist with project schedule management and monitor project deliverables.

What We're Looking For:

1. 3+ years of experience in project coordination, contracts administration, or project management (preferably in commercial or mining industries).
2. Strong business acumen, including an understanding of project costs, time management, and resource allocation.
3. Experience in financial reporting and scheduling, with proficiency in Microsoft Excel.
4. Understanding of project management principles and the ability to work across multiple projects.
5. Strong interpersonal skills with the ability to engage with professionals at various levels.
6. Detail-oriented with excellent administrative, written, and verbal communication skills.
7. Problem-solving mindset with the ability to escalate issues when necessary.
8. Ability to work independently while also thriving in a team-oriented environment.
9. Unrestricted working rights in Australia.

If you're ready to take on a dynamic role in a global Mining Consultancy and make a real impact, we'd love to hear from you