Executive Officer

4 weeks ago

Sydney, New South Wales, Australia Children's Health Queensland Hospital and Health Service Full time

Children's Health Queensland is seeking an experienced Executive Officer to provide high quality, effective, efficient and confidential senior executive support to our Health Service Chief Executive (HSCE). You'll operate with high autonomy, ensuring the HSCE's office runs smoothly. You'll also collaborate with the Manager, Office of the HSCE, contributing to the efficient management of the executive office. This will include managing the Business Support function to ensure seamless and effective coordination of office functions including reception duties and providing professional support to the team of Executive Support Officers.

About The Team

We are a high-performing team who provide expert co-ordination, advice and support to the Health Service Chief Executive, Executive Leadership Team and the Children's Health Queensland Hospital and Health Board. We are based at the Queensland Children's Hospital in South Brisbane, close to South Bank Parkland's facilities and amenities. Our team culture is supportive, engaging, and authentic. We work together to achieve our vision of children and young people first.

About The Role

  • Organising and providing proactive confidential executive and secretarial support for the Health Service Chief Executive.
  • Managing and coordinating the administrative function for the Health Service Chief Executive through effective time management, managing the workflow of correspondence, monitoring important issues, and follow-up action when required, and identifying the need for and facilitating the timely preparation of briefing notes/materials for meetings.
  • Maintaining a good working knowledge of current matters/issues relating to the Office of the Health Service Chief Executive and providing advice and assistance to the Health Service Chief Executive, and other senior stakeholders as required.
  • Liaising and effectively communicating directly with members of the public, external organisations, personnel at all levels and disciplines within Children's Health Queensland and senior officials in the dissemination of information and decisions in a professional manner.
  • Examining and researching reports, correspondence and submissions as required for consideration/ discussion and taking further action as necessary within predetermined authority and monitoring timeframes to ensure all necessary actions/follow-up and responses are completed within these timeframes.
  • Working autonomously to provide secretariat support for high level Executive meetings, including formulating agendas, preparing minutes, and undertaking follow up action as required.
  • Using discretion, autonomously redirecting and responding to matters on behalf of the Health Service Chief Executive within defined boundaries.
  • Supporting the Manager, Office of the Health Service Chief Executive in the effective management of the executive office, including providing professional support to the team of Executive Support Officers.
  • Liaising effectively with the Executive Support Officers within the Office of the Health Service Chief Executive to enable the delivery of effective and timely administrative services.

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a recognised leader in paediatric healthcare, teaching and research, delivering a full range of clinical services and training, tertiary and quaternary care and health promotion programs to children and young people from across Queensland and northern New South Wales. Our interprofessional workforce of more than 5,000 people deliver responsive, integrated and internationally recognised person-centred care through a network of services and facilities.

Inclusion and diversity

To encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.

Some of the great benefits of working at CHQ HSS

Benefits

If you're looking for a rewarding career, and you're excited to contribute to the development of Australia's best paediatric health service, come and join the team at CHQ and enjoy a range of benefits including:
  • Opportunities for professional growth and development
  • Competitive renumeration
  • Annual pay increases
  • 12.75% employer superannuation contribution
  • 17.5% annual leave loading
  • Salary packaging
  • Employee wellness and assistance program
  • Work/life balance, variety, and flexibility

You can find out more about why it's so great to work at CHQ HHS here .
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