Team Assistant

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We have partnered with a leading and fast-growing private equity firm to recruit a proactive and self-motivated Team Assistant to support their high-performing team in Sydney CBD. You will be working in tandem with a Senior EA to ensure smooth day to day operations of the business and help the team perform at their best. You will be responsible for juggling multiple calendars, organising complex travel, assisting with event planning and execution, processing expenses and office management & facilities. This is a diverse role, where you get to work very closely with senior leaders in a dynamic and ever-changing environment and think on your feet. The culture of the business is supportive, welcoming and tight-knit, with regular social activities taking place. Whether you are an experienced Team Assistant or someone looking to step up from a Receptionist/Admin Assistant style role, I would love to hear from you.

What will my day to day look like?

Team & Administrative Support

• Provide calendar, travel, logistics, and general admin support to senior staff and the investment team
• Prepare, format, and coordinate business documents and reports
• Manage invoices, expenses, receipts, and maintain filing systems and shared drives
• Organise internal and external meetings, including logistics, catering, and communications
• Support presentations, online meeting tools, and follow-up tasks
• Assist with planning and delivering firm events, including workshops, offsites, and investor meetings
• Promote best practices for internal systems like Teams and SharePoint
  
  

Office & Facilities Coordination

• Liaise with co-working floor staff to maintain a professional and functional office environment
• Oversee office supplies, coordinate with selected vendors, and manage equipment needs
  
  

General Operations & Support

• Act as the first point of contact for visitors, suppliers, and incoming calls
• Assist with onboarding and offboarding processes
• Provide ad hoc support across the business as required
  
  

What will you bring to the table?

• 2+ years' experience in Receptionist, Office Assistant or Team Assistant capacity
• Experience in finance or professional services preferred but not essential
• Strong organisational skills, attention to detail, and a high standard of work
• A proactive and positive approach, with a willingness to support wherever needed
• Excellent communication skills, both written and verbal
• Strong interpersonal skills and emotional intelligence
• Confident using Microsoft Office Suite and open to learning new tools
  
  

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.Seniority level

• Seniority levelAssociate

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesHospitals and Health Care, Non-profit Organizations, and Government Administration

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