Legal Secretary Assistant

3 days ago

Newcastle, New South Wales, Australia nrol Full time

About the Role

Our Client is seeking an organised and professional Legal Secretary to join their dynamic team in Newcastle. In this role, you will provide high-level administrative and secretarial support to lawyers across various legal practice areas. This is a great opportunity to be a key part of a supportive team, working in a well-established law firm with a reputation for excellence.

Key Responsibilities


• Document Management:

  • Preparing, formatting, and proofreading legal documents, correspondence, and court filings.
  • Managing both electronic and hard-copy file systems efficiently.


• Client Liaison:

  • Communicating with clients, counsel, and other stakeholders in a professional and empathetic manner.
  • Scheduling appointments, meetings, and managing lawyers' busy calendars.


• Administrative Support:

  • Assisting with billing, timesheet management, and expense processing.
  • Handling incoming and outgoing correspondence, including emails and post.
  • Coordinating travel and accommodation arrangements when necessary.


• Court and File Preparation:

  • Collating briefs for court hearings and maintaining litigation schedules.
  • Ensuring deadlines for filings and submissions are met, and documents are prepared in a timely manner.

What We're Looking For


• Experience:

  • Proven experience as a Legal Secretary or in a similar administrative role, ideally within a law firm.
  • Familiarity with legal procedures, terminology, and documentation.


• Skills:

  • Strong typing skills and proficiency in Microsoft Office Suite.
  • Excellent organisational, time management, and multitasking abilities.
  • High attention to detail and a proactive approach to problem-solving.


• Qualities:

  • Exceptional written and verbal communication skills.
  • Client-focused with the ability to handle sensitive and confidential matters.
  • Ability to work effectively under pressure in a fast-paced environment, both independently and within a team.

What's on Offer


• Competitive remuneration package based on experience.


• Opportunity to work in a well-respected law firm in Wollongong.


• A supportive and collaborative team environment.


• Ongoing training and development opportunities to further enhance your skills.

How to Apply

If you are an experienced Legal Secretary seeking a new challenge and looking to join a thriving team, we would love to hear from you

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