Divisional Administration Officer

3 weeks ago

Townsville, Queensland, Australia Queensland Police Service Full time

You will provide administrative support to ensure the efficient administrative operation within various modules of Townsville Police Prosecution Corps. You will assist in the provision of quality administrative control and to supervise administrative staff. Townsville Police Prosecution Corps is a large sized establishment, with over thirty members of combined teams of both sworn and civilian prosecutors, supported by administration officers.

Administrative staff provide the requisite support for these roles.

Please refer to role profile for full details.

Key Accountabilities
  • Supervise, train, mentor and develop staff members, including participation in the recruitment and selection of staff members.
  • Research and review people management issues and provide potential solutions and advice including managing performance reviews for staff members.
  • Maintain leave management systems, identify absenteeism trends, audit QPS personnel leave, and staff members rosters.
  • Provide direct high level support and advice to officers in charge to identify, develop and implement improvements to systems, processes and procedures.
  • Provide high level administrative support including monitoring email accounts, preparation and distribution of correspondence, records and assets disposal, and equipment stocktakes and audits.
  • Liaise with external and internal clients and stakeholders, including managing internal Right to Information (RTI), Ministerial correspondence and external requests for information.
  • Manage and coordinate financial reporting systems and budgetary returns, monitor expenditure including special services, accounts and assets management.
  • Provide facilities management and co-ordinate maintenance, improvements and renovations, negotiate with external contractors, manage and review ad-hoc maintenance and cleaning.

Applications to remain current for 12 months.

Occupational group: Justice & Legal


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