Workforce Planning Coordinator

Requisition ID 11849 - Posted - Victoria

As an organisation, the AFL works tirelessly in all states and at all levels to enhance and grow the game – from grassroots to elite. Together, we put on the game, deliver important events, communicate with our fans, run community programs, develop coaches and umpires, collaborate with partners, delight members, support clubs and so much more. While our roles may vary, we are all united by a common goal, to progress the game so that everyone can share in its heritage and possibilities.

The AFL is committed to promoting and protecting the safety and wellbeing of children and young people in our care. Please note, we undertake several screening processes to ensure this commitment is upheld, this includes ensuring the successful candidate to this position holds a valid employee Working with Children/ Vulnerable People check and a satisfactory criminal history record check.

We are an Equal Opportunity employer and firmly believe that diversity and inclusion is an important part of both the AFL and the communities in which we operate. Our game is for everyone, and we strive to be a workplace for everyone.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.

ABOUT THE ROLE

The Workforce Planning Coordinator is responsible for supporting the Workforce Planning Team with the coordination and administration of the casual workforce, and delivering workforce planning initiatives within the Marvel Stadium Operations department.

Experienced in casual workforce coordination and the Deputy workforce management platform, the successful candidate will be a specialist in rostering, recruitment, training and engagement of large-scale workforce.

Reporting to the Workforce Planning Manager, this role provides an exciting opportunity for a seasoned casual workforce planning coordinator to make an impact in a major events and sporting environment.

We're seeking a pragmatic and dynamic individual who's comfortable rolling up their sleeves and has a proven track record of seamlessly shifting from hands-on support of workforce on event day to focusing on high volume administration and reporting. Our ideal candidate has strong technical and practical experience working with a large and complex casual workforce.

Interviews may take place prior to the application closing date, so early applications are strongly encouraged.

A DAY IN THE LIFE OF

Key Accountabilities:

• Administration, maintenance, and management of event templates for the Deputy system, ensuring rosters are computed, sent, and inputted into Deputy to meet all deadlines
• Liaise with the Event Managers to ensure numbers and positions are rostered as required by the Hirer and Event Operations Department
• Establishing strong rapport with the casual team and be the main point of contact, including event days
• Monitoring phone calls and emails, and responding to all casual team enquiries
• Ensuring all HR functions are delivered ethically and within legislative guidelines, alongside ensuring all policies and procedures are followed correctly
• Coaching the broader Marvel Stadium Operations department on EBA requirements
• Assist Workforce Planning Manager in all aspects of recruitment, training, and performance management of casual event team members, as required
• Contribute to key projects within and outside of core role
• Support and contribute to the success of the broader team
• Deliver educational and informative communications and presentations to the casual workforce (500+ casuals)

OUR IDEAL TEAM MEMBER

Core Competencies:

• 2+ years' experience in workforce planning, rostering and coordination across a complex casual workforce in a dynamic environment (preferably with 500+ casuals)
• Proven experience and understanding of Workforce Management platforms and digital solutions
• Proven experience in administration, reporting and effective rostering practices
• Knowledge of legislative requirements as it relates to casual engagement
• A proactive and solutions focused mindset, with the ability to translate complex problems into simple and tangible solutions
• Well-developed interpersonal skills and excellent written and verbal communication skills
• A team player who will contribute to the wider team goals
• A track record of managing multiple tasks and prioritising projects to ensure timely delivery

Mandatory:

• Excellent problem solving and issue management skills and experience
• Ability to be flexible and a willingness to work outside business hours including evenings and weekends, as required
• Excellent attention to detail, quality, accuracy and communication skills
• Working with Children Check
• Exposure to Major Event workforce operations/administration
• In depth experience and understanding of the Deputy Workforce Management platform
• Experience delivering training and onboarding to large-scale casual workforce

Benefits:

• Play The Day Your Way – a flexible approach to your working life
• My Development – lean into the AFL's My Development program consisting of on-the-job training, coaching and mentoring, and formal learning
• Play Well – access to our extensive Health and Wellbeing program centered around our belief in a healthy body, healthy mind, and healthy workplace
• My Benefits – with thanks to our AFL Corporate Partners, access great benefits and discounts
• AFL Silver Memberships – permanent team members can access AFL matches at Marvel Stadium and the MCG, enjoy and share the experience of our game with your family and friends