Reception / Administration

4 days ago

Geelong, Victoria, Australia State Government of Victoria, Australia Full time

Applications close Monday 17 March 2025 at 11.59PM

OverviewWork type: Full time Salary: Salary not specified Grade: Ed Support Level 1-Range 2 Occupation: Education and Training Location: Geelong Reference: 1467626Location Profile

Grovedale College is a medium sized College with an enrolment of 700 plus students located in a semi rural setting serving the southern suburbs of Geelong, together with the rural and surf coast communities to the south, east and west. Extensive educational resources enable Grovedale College to provide an academic focus together with many Arts, Sciences, Sports and Technology opportunities. VCE enhancement subjects, VCAL and VET Courses, provide many new opportunities for University and TAFE studies and exciting pathways to the future. Excellence, achievement and improvement are central to all College programs. Grovedale College operates the Grovedale P-12 Deaf Facility in conjunction with Grovedale West Primary School.

In recent years a multi million dollar-building program has provided the College with excellent physical resources. Such resources enable us to enhance our programs and deliver an exciting, challenging and fulfilling experience. Our facilities include a state of the art computer network linking all classrooms, computer pods, a computerized Library Resource Centre, Senior School Study Centre, Technology Wing, Visual and Performing Arts Studios, Gymnasium, Fitness Centre, sports ovals and courts.

The Arts/Technology facilities and some general purpose classrooms have benefited from a $3 million upgrade. The design for these new facilities is based on a pedagogy best described as interactive experiential learning (ieLearning). Our new Language/Learning Centre has been designed around our focus on collaborative learning.

Ongoing curriculum reform and refinement has resulted in structural change such as the creation of two sub schools, the introduction of a Home group Program, compact teacher teams and most importantly a series of initiatives based around the concepts of active curriculum, higher order thinking and a multidisciplinary approach to planning and learning.

At Grovedale our approaches to Teaching and Learning recognize that students and staff must be able to use computers and electronic learning technologies with confidence and understanding to enhance their teaching and learning as well as their ability to participate in evolving information technologies. The use of learning technologies in the classroom is a priority at Grovedale. All students and staff have access to extensive College computer resources including the College Intranet/Gateway and the Internet. A combination of eLearning devices are used compulsorily across the College.

Sport is prominent in the life of Grovedale College. An extensive interschool and house sport program provide students with the opportunity to develop personal skills and fitness and to enjoy the benefits of teamwork in a spirit of healthy competition. Our unique location and proximity to the Surf Coast, Corio Bay, Port Phillip Bay and the Otway Ranges allows for a comprehensive outdoor education and excursions program to operate. Surfing, kayaking, snorkelling, body boarding, windsurfing, bike riding, horse riding, rock climbing and lifesaving are all part of the program.

The College successfully participates in Public Speaking programs, Inter-School Debating and Australian subject competitions that include English, Mathematics, Science, Arts and Technology. Student leadership is an integral part of our school culture. An active leadership program exposes students to challenges, which develop personal and social skills, confidence, initiative and self-reliance.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

Attendance requirement may be recalled up to 6 days for this position at the commencement or conclusion of a school vacation period.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Responsibilities
  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
  • Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
  • Maintain and update office records, enrolment data, diary records, and basic written records.
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception and office operations.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.
  • Support the first aid facilities and assist in delivering first aid to students.
Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

This position works 8:15am to 4:36pm five days per week.

Applications close Monday 17 March 2025 at 11.59PM

#J-18808-Ljbffr

  • Reception & Administration Trainee – Geelong

    3 weeks ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    Reception & Administration Trainee – Geelong Rare 12-month trainee position, working Monday to FridayJoin a supportive and welcoming cultureBased at our Geelong officeWho we areAs one of the largest regionally based law firms in Victoria, with offices in Geelong, Melbourne, the Surf Coast, the Bellarine Peninsula and South Australia, we are a leading law...

  • Reception & Administration Trainee – Geelong

    4 days ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    Reception & Administration Trainee – GeelongRare 12-month trainee position, working Monday to FridayJoin a supportive and welcoming cultureBased at our Geelong officeWho we areAs one of the largest regionally based law firms in Victoria, with offices in Geelong, Melbourne, the Surf Coast, the Bellarine Peninsula and South Australia, we are a leading law...

  • Professional Reception and Administration Role

    4 days ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    Welcome to Coulter Legal Lawyers Pty, where we value diversity, enable access, and promote inclusion. As a leading law firm, we recognize the importance of creating a workplace that supports the unique needs and perspectives of our employees.Company OverviewEstablished in [insert location], Coulter Legal Lawyers Pty has grown into a respected and innovative...

  • Administrative Professional

    3 days ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    We are looking for an experienced Administrative Professional to join our team in Geelong. In this role, you will be responsible for supporting the smooth operation of our office environment.Your key responsibilities will include coordinating equipment and facilities allocation, sorting mail daily, checking and ordering stationery, filing, and scanning deeds...

  • Medical Administration Specialist

    4 hours ago

    Geelong, Victoria, Australia Stride Mental Health Full time

    About Stride Mental Health: We're leaders in mental health service delivery, specialising in working with adults and young people, and in early childhood intervention.Our ServiceWe offer a one-stop-shop for young people who need help with mental health, physical health, alcohol and other drugs and/or work and study support.Key Responsibilities:Act as the...

  • Reception Services Coordinator

    4 hours ago

    Geelong, Victoria, Australia Stride Mental Health Full time

    This role requires a high level of administration, communication and interpersonal skills, as well as the ability to remain calm under pressure. If you have a Cert III in Medical Administration or similar qualification, excellent time management skills and experience using EMR software, we'd love to hear from you!Key Skills:Administration and secretarial...

  • Construction Administration Assistant

    4 days ago

    Geelong, Victoria, Australia Offshore Virtual Assistants Full time

    Offshore Virtual Assistants, a well-respected Australian Outsourcing company, is looking for an experienced Administration Assistant to join our Australian client who specialises in post-construction clean-up, helping builders across Victoria leave their construction sites spotless and ready for handover. We pride ourselves on our meticulous attention to...

  • Front Office Coordinator

    4 days ago

    Geelong, Victoria, Australia Sharp & Carter Full time

    Job DescriptionThe PositionAn exceptional opportunity has become available for a seasoned receptionist and administration coordinator to join a reputable accounting firm in the inner city. In addition to the reception and administrative support, you will work in a collaborative team to drive efficiencies, process improvement and ensure ongoing development....

  • Administration Reliever

    3 days ago

    Geelong, Victoria, Australia Colac Area Health Full time

    Administration Reliever | Casual | Mental Health TeamEmployment Type: CasualHours per fortnight: Casual PositionJob Category: Administration - Administration AssistantPlay an essential part of the MHDAS Admin Reliever team.Provide a high-level administrative support to a busy and dynamic team.Work life balance – Multiple casual positions available.About...

  • Receptionist

    3 days ago

    Geelong, Victoria, Australia Sharp & Carter Full time

    The PositionAn exceptional opportunity has become available for a seasoned Receptionist & Administration Coordinator to join a reputable accounting firm in the inner city. In addition to the reception and administrative support, you will work in a collaborative team to drive efficiencies, process improvement and ensure ongoing development. This role gives...

  • Virtual Assistant for Construction

    4 days ago

    Geelong, Victoria, Australia Offshore Virtual Assistants Full time

    As a key member of our team, you will be responsible for managing the post-construction cleanup jobs, coordinating job schedules, and ensuring all administrative processes are followed accurately.Benefits:No phone reception work required; all communication is done via email and system follow-ups.You will work closely with the supervisors to ensure smooth...

  • Executive Receptionist

    4 days ago

    Geelong, Victoria, Australia Sharp & Carter Full time

    About the RoleThis is an exciting opportunity for a skilled administration professional to join our team in a dynamic and growing organisation. As a front office coordinator, you will play a key role in delivering exceptional customer service and ensuring the smooth operation of our offices.Key Responsibilities:Reception and switchboard duties, including...

  • Facilities Coordinator

    3 days ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    We are seeking an experienced Administrative Professional to join our team in Geelong. As a key member of our office team, you will be responsible for ensuring the smooth operation of our office environment.Your duties will include coordinating equipment and facilities allocation, sorting mail daily, checking and ordering stationery, filing, and scanning...

  • Psychology Service Provider

    1 day ago

    Geelong, Victoria, Australia Australian Psychological Society Limited Full time

    Our TeamWe are a dynamic team of clinical, counselling and generally registered psychologists committed to providing exceptional psychology services. Our team members are passionate about delivering high-quality care to their clients and are dedicated to ongoing professional development.About Us -Mind Health Care has an extensive network of referral sources...

  • Receptionist - Practice Administrator

    2 days ago

    Geelong, Victoria, Australia Bupaoptical Full time

    Join Our TeamWe're a global leader in healthcare, providing comprehensive services to our patients.We're a well-established medical centre, providing comprehensive health services to our patients.The Opportunity:We have an exciting opportunity available for Medical Receptionists seeking permanent full-time or casual work:Working across a rotational roster...

  • Therapist Position

    1 day ago

    Geelong, Victoria, Australia Australian Psychological Society Limited Full time

    About the RoleWe are looking for experienced psychologists who possess a proven track record in a private practice setting. As a member of our team, you will enjoy a highly independent role with the flexibility to negotiate your working hours between 2 and 5 days per week.About Us -Mind Health Care is a well-established psychology practice with a strong...

  • Administrative Assistant

    4 days ago

    Geelong, Victoria, Australia Healius Full time

    We are seeking a highly skilled and enthusiastic Receptionist to join our front desk team at Healius. As a key member of our team, you will be responsible for delivering exceptional customer service and support to our patients.The successful candidate will possess excellent communication and interpersonal skills, with the ability to work effectively in a...

  • Office Assistant

    3 days ago

    Geelong, Victoria, Australia Coulter Legal Lawyers Pty Full time

    This role supports the smooth operation of our general office environment. Key responsibilities include coordinating equipment and facilities allocation, sorting mail daily, checking and ordering stationery, filing, and scanning deeds and archived files.Excellent client-focused service is essential in this position. You will also support reception as...

  • Clinical Psychologist

    1 day ago

    Geelong, Victoria, Australia Australian Psychological Society Limited Full time

    About the OpportunityWe are seeking up to two experienced psychologists to join our team at Mind Health Care, a thriving psychology practice with an extensive network of referral sources in Geelong.As a psychologist with us, you will have the opportunity to work independently while receiving on-site support as desired. Our comprehensive administrative...

  • Justice Officer

    6 days ago

    Geelong, Victoria, Australia Department of Justice and Community Safety, Victoria Full time

    About This RoleUtilise your administration expertise to provide support and advice to the Corrections Victoria branchOngoing, Full-Time opportunity to work with a high-performing and passionate teamVPS Grade 2: $58,539 - $75,175 plus superannuationAbout UsThe Department of Justice and Community Safety provides compliance, enforcement, and regulatory services...