People & Culture Coordinator

2 weeks ago

Melbourne, Victoria, Australia The Commons Full time

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The Commons is an ecosystem of entrepreneurs, businesses, and curious minds—working, connecting, and growing under a common roof. Driven by the sincere desire to see people flourish, we support curiosity and believe in the collective power of people to instigate change. Our focus is on building and strengthening community, and we challenge the status quo in an effort to innovate.

As a fast-growing team, we offer endless opportunities for professional development, career progression, and collaboration with some of the brightest minds in the industry. We thrive on creativity, innovation, and a strong team culture that champions fresh ideas and ambitious thinking. If you're looking for a dynamic workplace where no two days are the same, where your contributions truly make an impact, and where you'll be surrounded by passionate, like-minded individuals –The Commons is the place to be.

About the Role

As our People & Culture Coordinator (systems & administration focussed), you'll play a key role in shaping the team member experience at The Commons. This role focuses on bringing structure and clarity to our HR operations ensuring systems run smoothly and supporting a thriving, people-first culture.

Reporting to the People & Culture Manager, you'll be instrumental in implementing and maintaining our HRIS, supporting compliance and administrative processes, and enhancing the everyday experience for our team members. You'll collaborate across departments to support operational excellence and drive continuous improvement.

This is an exciting opportunity to join a passionate, collaborative team where your contributions will make a real difference. If you thrive in a dynamic environment, enjoy refining processes, and love building meaningful connections across a business, we'd love to hear from you.

About You

We're seeking a detail-oriented and proactive People & Culture Coordinator with a strong focus on people systems and administration to join our growing team.

This is a fantastic opportunity for an experienced HR professional who enjoys systems, structure, and process improvement while contributing to a people-first, fast-paced workplace. You'll collaborate closely with the People & Culture Manager and cross-functional teams to enhance systems, streamline processes, and elevate team member engagement.

What You'll Be Doing

HRIS Implementation & Maintenance

Coordinate data cleansing, migration and validation
Support user testing, training rollouts, and troubleshooting
Create process documentation, user guides and onboarding materials
Liaise with vendors and internal teams to ensure project milestones are met

People & Culture Operations & Administration

Prepare contracts, letters and onboarding/offboarding documentation
Maintain team member records and HR data in compliance with Fair Work and internal policy
Provide day-to-day HR administrative support across the business

Compliance

Support interpretation and application of Modern Awards
Contribute to HR audits, WHS documentation and award-based compliance
Ensure internal HR documentation is up to date and accessible

Culture & Engagement Support

Help coordinate the administrative tasks supporting team events, communications, and performance reviews
Contribute to team member engagement and culture-building initiatives

What We're Looking For

3+ years in a generalist HR administration or coordinator role
Experience with HRIS systems – implementation or administration
Knowledge of Fair Work and Award interpretation (especially in retail/hospitality)
Exceptional attention to detail and organisational skills
Strong communicator with a warm, collaborative approach
Previous experience in coworking, retail, hospitality, fitness or creative industries (a bonus)

Benefits of working at The Commons

Collins Street Head Office
On-site Chef with nutritious lunch provided daily
Hybrid work model with 1 WFH day per week
Free counselling sessions
Birthday leave
Quarterly team dinners & generous awards
Birthday & anniversary gifts
State social committees with monthly events (e.g. pub drinks, picnics, bowling, movie nights)
Weekly "Saturday Sweat" group exercise session
Weekly member events program (e.g. breakfast club, yoga, drinks)
Exclusive annual Halloween party

Values

All actions and behaviours must align with the company's core values:

Putting our members first
Fostering our community
Working together as a team
Constantly learning and growing

Seniority level

Seniority levelAssociate

Employment type

Employment typeFull-time

Job function

Job functionHuman Resources
IndustriesRetail and Wellness and Fitness Services

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