Administrative Officer

4 weeks ago

Geelong, Victoria, Australia Catholic Archdiocese of Melbourne Full time

Geelong

  • Position: Administrative Officer - St Bernard's Parish, Belmont
  • Location: Geelong
  • Position Type: Part-time | 16-18 hours across 3 days per week | Permanent

St Bernard's Parish is a strong, welcoming and hospitable community of faith, reaching out to build and strengthen relationships with God and each other.The mission of the Parish is to continue the mission of Jesus, with the values of peace, forgiveness, justice, love and healing, which Christ lived and modelled and are also the values of our Parish community.About the RoleWorking closely with the Parish Priest, office team, and dedicated volunteers, the Administrative Officer plays a vital role in supporting the mission and daily operations of the parish. This is more than an administrative position—it is a ministry of service that calls for professionalism, discretion, and a deep respect for the faith and values we uphold.Key Responsibilities
  • Be a warm and attentive first point of contact for parishioners and visitors.
  • Provide secretarial and administrative support to the Parish Priest and the broader Parish community.
  • Manage volunteer rosters and databases, including compliance records (e.g., WWC, Code of Conduct).
  • Assist in preparing the weekly parish bulletin and coordinate communication channels.
  • Support recordkeeping for baptisms, funerals, sacraments, and memorials.
  • Maintain parish registers, digital files, and archives with diligence and confidentiality.
  • Oversee key and property register management and liaise with our parish school on shared facilities.
  • Ensure compliance with the Melbourne Catholic Archdiocese and Parish commitment to best practice, in the care and safety of children and vulnerable adults

What We're Looking For
  • A motivated and values-driven individual with a heart for Church mission.
  • Experience in office administration and familiarity with Microsoft Office Suite.
  • Excellent communication and interpersonal skills with a welcoming and compassionate manner.
  • A collaborative spirit with the ability to work harmoniously with staff and volunteers.
  • A strong sense of initiative, attention to detail, and the ability to manage priorities with minimal supervision.
  • An understanding of liturgy, sacraments, and parish life is highly desirable.

Additional Requirements
  • A current Police Check (within the last 3 months).
  • A valid Working with Children Check (Victoria).
  • A current Driver's Licence.

Our CommitmentSt Bernard's Parish is a child-safe and equal opportunity employer. We are committed to creating a safe environment for all children and vulnerable adults, and we encourage applications from Aboriginal and Torres Strait Islander peoples and those from culturally and linguistically diverse backgrounds.How to ApplyTo express your interest, please email your cover letter (telling us a bit about yourself and why you're drawn to this role) and your resume to:

HR.Recruitment@cam.org.au

Attention: Sandra Hill – HR Business Partner for ParishesPlease refer to the position description for further details. The Archdiocese is committed to the safety, wellbeing and dignity of all children and vulnerable adults.
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