Planning and Building Administrator

We are seeking a friendly team player to join our Planning and Building team as Planning and Building Administrator in a permanent part-time capacity, 24 hours per week, Monday to Wednesday.

Located within two hours south-west of Melbourne, Colac Otway is renowned for its magnificent southern coastline, the Otway rainforests, and the northern lakes, offering an attractive lifestyle with diverse employment opportunities. Backed by a thriving economy in primary industries, tourism, commercial, and community services, this is an exceptional career opportunity.

This position is based in Colac.

As Planning and Building Administrator, you will ensure that:

• Customer-focused and professional administrative support is provided to the Planning and Building units, and service excellence consistent with Council's values and best practice standards is achieved.
• The delivery of efficient and effective administrative support compliant with relevant legislation, guidelines, and objectives.

Key responsibilities include:

• Providing administrative support to the Strategic and Statutory Planning teams, the Building team, and the Planning Compliance officer.
• Registering incoming planning, building, and subdivision applications.
• Referring planning, building, and subdivision applications to internal departments and external authorities.
• General administrative duties, including processing mail, filing, organizing meetings and site visits, and arranging mailouts.

About You:

To support your success in this role, you will have:

• Demonstrated strong administration skills and experience in a busy, service-focused office environment.
• Demonstrated highly developed customer service experience in customer service-related roles.
• An ability to make sound judgments in prioritizing urgent and important tasks.
• Well-developed organizational skills, with a thorough and systematic approach to record-keeping with meticulous attention to detail.
• Demonstrated advanced computer skills including Microsoft Teams, Microsoft Office (Word, Excel, Access, and Outlook), and Internet.
• Well-developed interpersonal, oral, and written communication skills.
• An ability to be flexible and work as part of a team.
• Understanding of planning and building legislation and statutory processes is desirable but not essential.

For further information regarding the duties and requirements of the role, please refer to the position description.

Salary: $34.02 to $35.84 per hour plus superannuation.

Applications close on Friday, 29 August 2025 at 11:59 pm.

For further information and how to apply:

1. Download and review the position description, including the Key Selection Criteria (KSC). (The KSC is usually located on the last page within the Position Description. Please write a few sentences to address each one.)

2. Include with your application:

• Letter of application
• Current resume
• Key Selection Criteria responses

If you have any questions regarding the position, please contact Mariza Bloomer, Coordinator Planning and Building Administration, at 03 5232 9400 for a confidential conversation.

Interim Chief Executive Officer

Colac Otway Shire Council is a child-safe organization and is committed to creating a diverse environment. We are proud to be an equal opportunity employer.

Colac Otway Shire is widely regarded as one of the most picturesque municipalities in Victoria. It includes spectacular coastal areas, rainforested hinterlands, and vast open plains with native grasslands and wildflowers.

From the Great Ocean Road towns of Apollo Bay and Lavers Hill to the Cape Otway Lighthouse, waterfalls, nature trails, native wildlife, lush rainforests, and tall timber of the Otway forest, Colac Otway offers a rich natural environment—country living without compromise.

Colac Otway Shire Council is an excellent place to work. If you are passionate about delivering great customer service, working for a progressive and innovative council, and making a difference in your community, explore our current vacancies.