Executive Officer

4 weeks ago

Brisbane, Queensland, Australia Children's Health Queensland Hospital and Health Service Full time

Children's Health Queensland is seeking an experienced Executive Officer to provide high-quality, effective, efficient, and confidential senior executive support to our Health Service Chief Executive (HSCE). You will operate with high autonomy, ensuring the HSCE's office runs smoothly, and collaborate with the Manager, Office of the HSCE, to manage the executive office effectively. This includes overseeing the Business Support function, coordinating office functions such as reception duties, and providing professional support to the team of Executive Support Officers.

About The Team

We are a high-performing team that provides expert coordination, advice, and support to the HSCE, the Executive Leadership Team, and the Children's Health Queensland Hospital and Health Board. Based at the Queensland Children's Hospital in South Brisbane, near South Bank Parkland's facilities, our culture is supportive, engaging, and authentic. We work together to prioritize children and young people.

About The Role

  • Organise and provide proactive, confidential executive and secretarial support for the HSCE.
  • Manage and coordinate administrative functions, including effective time management, correspondence workflow, monitoring issues, follow-up actions, and preparing briefing notes/materials for meetings.
  • Maintain current knowledge of matters/issues related to the HSCE's Office and provide advice and assistance to the HSCE and senior stakeholders as needed.
  • Liaise and communicate professionally with the public, external organisations, internal personnel, and senior officials regarding information and decisions.
  • Examine and research reports, correspondence, and submissions, taking necessary actions within authority and timeframes.
  • Provide secretariat support for high-level meetings, including agenda formulation, minute-taking, and follow-up actions.
  • Respond to matters on behalf of the HSCE within defined boundaries, exercising discretion.
  • Support the Manager, Office of the HSCE, in managing the executive office and supporting the team of Executive Support Officers.
  • Liaise effectively with the Executive Support Officers to deliver timely administrative services.

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a leader in paediatric healthcare, teaching, and research, providing comprehensive clinical services, training, tertiary and quaternary care, and health promotion programs for children and young people across Queensland and northern New South Wales. Our workforce of over 5,000 delivers responsive, integrated, and internationally recognized person-centered care.

Inclusion and Diversity

We are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and fostering inclusive cultures that respect human rights and promote workforce diversity. CHQ is an equal opportunity employer.

Benefits of Working at CHQ HHS

  • Opportunities for professional growth and development
  • Competitive remuneration
  • Annual pay increases
  • 12.75% employer superannuation contribution
  • 17.5% annual leave loading
  • Salary packaging options
  • Employee wellness and assistance programs
  • Work/life balance, variety, and flexibility

Learn more about why working at CHQ HHS is rewarding.

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