Office Manager

4 weeks ago

Melbourne, Victoria, Australia Hawk Logistics Full time

About Us:
Welcome to Hawk Logistics, a prominent leader in the logistics industry based in Melbourne, Victoria. With strategic depots across Adelaide, Griffith, Melbourne, Brisbane, and Sydney, our operations span nationally, enabling us to deliver exceptional service coast to coast.

As a dynamic, fast-paced, and team-driven enterprise, we pride ourselves on providing innovative solutions tailored to meet the diverse needs of our customers. Our commitment to innovation is matched by our rapid growth and a strong belief that our success is driven fundamentally by our people.

Today, we stand strong with over 500 dedicated employees and an enthusiastic management team deeply invested in harnessing technology to enhance our processes and operations. At Hawk Logistics, every team member is valued, and we are committed to fostering a supportive and inclusive environment where all can thrive.

Join us and be a part of a thriving company that puts its people at the heart of its success.

About You:
  • Ability to perform in a fast-paced environment.
  • Strong knowledge of the Logistics Industry.
  • Ability to build strong working relationships with internal and external stakeholders.
  • Excellent communication skills.
  • High level of organisation.
  • Attention to detail and a sense of urgency.
  • Minimum 1 year experience in a similar role.
The Role:

We are seeking an experienced and highly organised Office Manager to join our team. In this pivotal role, you will be responsible for overseeing the administrative operations of our office, ensuring efficiency, and supporting our transport operations.

Key Responsibilities:
  • Coordinate and oversee day-to-day office operations and administrative functions.
  • Manage, train, and supervise administrative staff and assign work priorities.
  • Implement and maintain efficient administrative systems and procedures.
  • Manage office records, accounts, and documentation.
  • Maintain inventory of office supplies and coordinate purchasing within budgetary constraints.
  • Ensure compliance with occupational health and safety regulations.
  • Liaise with management, drivers, and clients to facilitate smooth operations.
  • Coordinate personnel activities including recruitment, onboarding, and performance management.
  • Manage office facilities, equipment maintenance, and space allocation.
  • Assist with logistics coordination and documentation for refrigerated transport operations.
Qualifications & Skills:
  • Strong organisational and leadership skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office and office management software.
  • Experience with logistics or transport operations documentation is highly desirable.
  • Knowledge of occupational health and safety regulations.
  • Ability to multitask and prioritise in a fast-paced environment.
  • Diploma or Associate Degree in Business Administration or related field (desired).
Benefits:
  • Competitive salary package.
  • Professional development opportunities.
  • Supportive team environment.
  • Career growth potential.
How do your skills match this job?

Sign in and update your profile to get insights.

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as an office manager?
  • Do you have experience in administration?
  • Which of the following Microsoft Office products are you experienced with?
  • Have you worked in a role which requires a sound understanding of OH&S/WHS?

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