Office Administrator Service Coordinator Engineering

2 weeks ago

Hamilton, Victoria, Australia Hiring Solutions Full time

Permanent Role

  • Excellent Remuneration Package
  • Location: Hamilton, Qld
About Us

Our client is a multinational organization specializing in the installation and commissioning of manufacturing equipment for Food manufacturing companies in Australia. Due to significant growth, they are currently recruiting an Admin Officer / Office Administrator to join their team.

About the Role
  • Perform administrative duties including booking travel, accommodation, and car hire; seek relevant approvals (Corp Traveller / ATPI)
  • Manage weekend and after-hours travel requests
  • Coordinate local and international travel requests with approvals
  • Handle Australian work visa coordination
  • Engage directly with customers regarding insurances, documentation, certificates, manuals, etc.
  • Coordinate with subcontractors and third-party suppliers
  • Supervise cleaning crew and maintain office cleanliness
  • Manage building maintenance, including annual inspections
  • Participate in office space planning, maintenance, and renovations
  • Manage car leasing and fleet requirements
  • Procure office supplies such as stationery, kitchen supplies, COVID test kits, appliances, etc.
  • Update staff contact lists and other administrative records
  • Ensure smooth office operations and business continuity
  • Assist with office-related quotations as needed
  • Coordinate staff events, functions, team lunches, and birthday celebrations with HRBP
  • Manage mail distribution, including checking the PO box (own vehicle required)
  • Maintain WHS and RTW documentation and processes
  • Provide First Aid and CPR as needed
  • Undertake duties as Fire Warden for Brisbane office
  • Oversee office activities to ensure efficiency and policy compliance
  • Perform other ad hoc administrative duties as required
Customer Care / Project Management Duties
  • Create service project numbers in Pronto and Replicon
  • Manage invoicing for after-market parts from Pronto
  • Raise purchase orders for ANZ
  • Create internal PO numbers, project, trial, and demo project numbers in Pronto and Replicon
  • Serve as backup Customer Care Coordinator
IT Duties
  • Manage office phone and IT requirements
  • Oversee security system and token changes
  • Manage IT server room
About You
  • Certificate IV in Business Administration
  • 3-5 years' experience in a similar role
  • Strong computer skills, especially in Excel (intermediate to advanced)
  • Excellent organizational and time management skills
  • Effective communication and interpersonal skills
  • High accuracy and attention to detail
  • Ability to multitask, prioritize, and work under pressure
  • Strong work ethic, positive attitude, and willingness to learn
  • Experience with Pronto System or similar ERP is desirable
Job Offer

This is a permanent opportunity with a competitive salary package and onsite parking. For a confidential discussion, please call Sushil at 0434252860.

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