Records & Administration Officer

Overview

The Department of Justice and Community Safety (Youth Justice) is responsible for statutory supervision of young people in the criminal justice system in Victoria, focusing on prevention, diversion and early intervention as the most effective and fiscally responsible ways of reducing youth crime. As an area within the department, Youth Justice is committed to the departmental values of serving the community, working together, acting with integrity, respecting others and making it happen.

Youth Justice Custodial Services aims to engage young people in change by addressing their offending behaviour and equipping them with the skills required for positive community participation, within a safe and secure environment.

Opportunity

• Ongoing, full-time position based in Cherry Creek.
  
• VPS 3 role: $76,817 - $93,275 per year plus super.
  

Responsibilities

• Support the review, finalisation and implementation of Youth Justice Custodial Services (YJCS) Records Management Local Operating Procedures.
  
• Undertake a range of administrative and file management functions.
  
• Promote good information management practice with a keen focus on process improvements.
  
• Support management of information and records for YJCS and ensure departmental records management compliance are met.
  
• Undertake records management related projects as required, preparing hardcopy records for transfer from active to inactive or archival storage.
  
• Educate and train business areas within Youth Justice Custodial Services on records management, including appointment and training of a Records Liaison Officer across the teams as a point of contact in managing their own records, including how to use TRIM Records Manager and how to send and retrieve from offsite storage.
  

Qualifications and experience

• Demonstrated experience in records management and using Office 365 applications, SharePoint, and/or other Electronic Document and Record Management Systems.
  
• Experience in HPE Records Manager (TRIM) is desirable but not essential.
  
• Understanding of records management policies, principles, procedures, and relevant records management legislation (Public Records Act 1973 and Privacy and Data Protection Act 2014), and PROV standards and guidelines. Government policy knowledge desirable.
  
• Current driver's licence to work across different locations.
  
• Working with Children Check (WWCC) required to be maintained for the period of employment.
  

What's in it for you

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government, a recognised top employer of choice nationally. All our staff work toward the vision of a safe, just, innovative and thriving Victoria.

• Job stability – position as a member of the Victorian Public Service (VPS).
  
• A fair salary – great work conditions and salary sacrificing options.
  
• Transparent performance framework – confidence in how you're tracking and professional development plans.
  
• Generous leave entitlements – including personal, parental, carers, study, cultural, compassionate and sick leave.
  
• Employee Assistance Program – confidential counselling and support services.
  

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please contact the person listed on this advertisement.

Important Information

CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

Job details

• Seniority level: Entry level
  
• Employment type: Full-time
  
• Job function: Administrative
  
• Industries: Government Administration
  

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