Administration Officer

4 days ago

Port Macquarie, New South Wales, Australia St Columba Anglican School Full time

St Columba Anglican School Port Macquarie is a co educational Early Learning Centre to Year 12 campus set on 37 picturesque acres in the heart of Port Macquarie's Education Precinct. Whilst residing in one of the state's most liveable regions on the Mid-North Coast of NSW, in a community that is growing in opportunity, our staff work with students and families who are optimistic, aspirational and engaged in a nurturing educational community.

The Administration Officer plays a key role in supporting the daily operations of the School by providing professional administrative assistance, maintaining accurate records, and contributing to student wellbeing. This multifaceted position involves managing student attendance, maintaining physical and digital archives in line with compliance requirements, delivering first aid support, and responding to the needs of students, staff, and the broader school community. The role fosters a well-organised, inclusive environment that reflects the School's values.

During non-term time, stand-down without pay will be applied.

What you bring
  • Excellent interpersonal skills and the ability to build rapport with children, staff, parents and the community.
  • High-level problem-solving skills and the ability to handle multiple tasks and priorities.
  • A proactive, solution-oriented mindset with strong attention to detail
  • Excellent verbal and written communication skills.
  • Strong IT skills with experience in TASS, SEQTA and Google Workspace software systems desirable.
  • Outstanding personal presentation.
  • Demonstrated capacity to maintain discretion and sensitivity when dealing with confidential matters.
  • Ability to work as a team member.
The successful applicant will
  • Provide high-level administrative support to ensure the smooth daily operation of the School.
  • Be responsible for accurate attendance records, daily reporting, and follow-up of unexplained absences.
  • Support compliance with legal and safeguarding requirements relating to attendance and student wellbeing.
  • Maintain physical and digital archives, contributing to effective records management in line with policy.
  • Assist in the delivery of first aid and maintain medical and treatment records.
  • Collaborate with staff on strategies to improve processes and promote student engagement.
  • Be available to backfill other administration roles during periods of leave or absence.
Additional Information

St Columba Anglican School has a zero tolerance policy for child abuse and is committed to promoting child safety, children's wellbeing and protecting children from abuse.

The successful applicant must comply with St Columba Anglican School's child safety policies and related policies and procedures (including the Code of Conduct), upholding the overarching principles and values set out and conducting themselves in accordance with the commitment to take all reasonable steps to promote the safety of children.

Mandatory Criteria

The applicant must have or be able to obtain prior to commencing work, a current Working with Children Check. The applicant will need to have a current First Aid Certificate, or the school can arrange for one to be completed.

Applications are to be submitted by Friday 19th September 2025and are to include a cover letter and resume.


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