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State Administration Manager

4 weeks ago

Melbourne, Victoria, Australia Dutton Automotive Full time

2 days ago Be among the first 25 applicants

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Company Description

Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and a national footprint, we are passionate about operational excellence and exceptional service delivery.

Company Description

Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family, and commercial vehicles. With a proud heritage and a national footprint, we are passionate about operational excellence and exceptional service delivery.

We're now seeking a brilliant and driven State Administration Manager to join our Victorian team and lead administrative excellence across multiple dealership locations, including managing their own flagship site.

Job Description

As the State Administration Manager, you will manage the day-to-day administration of your own dealership (Dutton One - Port Melbourne) while leading and supporting Site Admin Managers and teams across all Victorian locations, including our reconditioning hub. This is a hands-on leadership role that balances local site responsibilities with statewide oversight to ensure compliance, consistency, and operational success.

Key Responsibilities

Leadership, Recruitment & Performance

  • Lead your own site's administration while overseeing other Admin Managers and teams across the state
  • Conduct regular performance reviews, support professional development, and foster a culture of continuous improvement
  • Standardise administrative processes, documentation, and reporting across all locations
  • Perform audits and implement proactive process enhancements

Financial Administration
  • Oversee Accounts Receivable, ensuring timely and accurate allocations
  • Complete daily bank reconciliations
  • Manage Accounts Payable, ensuring daily batch uploads and spreadsheet alignment
  • Oversee vehicle payments and processing
  • Ensure accurate, timely P&L reporting
  • Assist with accruals, reconciliations, and month-end processes

Site-Level Administration – Dutton One Westgate
  • Manage vehicle sale input, registrations, and compliance documentation
  • Handle supplier invoice input and vehicle acquisitions/disposals
  • Conduct monthly stocktakes and ensure full accountability of vehicle inventory

Operational Support
  • Process commissions, bonuses, and private vehicle purchases
  • Provide leave cover for team administrative functions
  • Manage fines, fuel, tolls, encumbrances, and internal vehicle lists
  • Handle import-related costings (duties, GST, compliance)

Reporting & Compliance
  • Conduct daily report checks and backend clean-ups
  • Maintain timesheets and ensure accuracy of payroll data
  • Uphold internal controls and ensure audit readiness

Qualifications

You will have proven abilities in the following:
  • Proven experience in senior administration or operational finance roles
  • Proven leadership experience managing both people and processes
  • High level of initiative, attention to detail, and problem-solving capability
  • Experience in multi-site or dealership environments preferred

Additional Information

Why work for us?
  • You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
  • Company-funded flu vaccinations
  • Refer a friend and we will provide an upfront bonus
  • A day off for your birthday and;
  • Annual Family fun days, held across the country.

Apply now to become our State Administration Manager and help shape the future of administration excellence at Dutton Automotive.Seniority level
  • Seniority levelDirector
Employment type
  • Employment typeFull-time
Job function
  • Job functionProject Management and Information Technology
  • IndustriesAutomotive

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