Board & Governance Coordinator - Part-time - Financial Services

Executive Assistant, Board & Governance Coordinator - Part-timeExecutive Assistant, Board & Governance Coordinator - Part-time

Direct message the job poster from Greenfields Executive Recruitment & Search

Executive Search Partner, In-House Legal, Company Secretary & Governance, at Greenfields Executive Recruitment & Search -…

Opporutnity for a Exectutive Assistant, Board Administrator to join a top 50 ASX listed diversified investment house with a rich history of delivering outstanding shareholder returns and fostering a values-led culture built on integrity, initiative, and accountability. This is an exciting opportunity to support the governance function of a business renowned for its resilience and long-term success.

This newly created part-time role (0.5 FTE) will see you reporting to the Company Secretary, providing essential administrative and governance support to the Board, its Committees, and key Management Committees.

Key responsibilities:

• Support the preparation, formatting, and distribution of high-quality Board and Committee materials – including agendas, reports, and minutes – in close coordination with the Company Secretary and internal teams.
• Maintain statutory registers, corporate records, and governance documents with a high degree of accuracy and organisation, ensuring they are consistently up to date and easily accessible.
• Own the logistics and scheduling of Board, Committee, and Management meetings, including calendar coordination, drafting invitations, managing room bookings, and preparing packs.
• Track and action compliance requirements and routine filings, including preparation and lodgement of ASIC documents, following up on outstanding items, and assisting with Director and officer declarations.
• Manage governance systems and platforms (e.g. Diligent Entities, Diligent Boards) by uploading content, maintaining user access, troubleshooting issues, and supporting users as needed.
• Coordinate with external stakeholders and service providers such as share registries, legal advisors, and auditors, ensuring timely provision of information and responses to standard requests.
• Provide administrative support to governance projects and process improvements, with a focus on efficiency, consistency, and best-practice compliance.

About you:

• Proven administrative experience in a detail-oriented environment, ideally within corporate, legal, compliance or governance functions.
• Highly organised with exceptional attention to detail
• Confident preparing, reviewing and formatting professional documents and reports
• Skilled at managing complex scheduling, meetings and logistics
• Discreet and professional in handling confidential matters
• Proactive and reliable, with a focus on improving processes and supporting the team
• Experience with Diligent or similar governance systems, and exposure to governance or company secretariat work, including Board processes, regulatory filings or ASX-listed environments, is desirable

Greenfields is a specialist In-House Legal, Company Secretary and Corporate Governance Executive Search & Recruitment firm. Partnering with a diverse portfolio of cross-sector clients including top ASX listed organisations, non-listed organisations, multinationals, small and medium size enterprises, and not-for-profits.

Please send your resume in confidence to Aislyn Jennings, Executive Search Partner, at aislynj@greenfieldssearch.com.au or call for a confidential discussion 0432000919.

Greenfields will only accept documents in MS Word or PDF format. We do not accept or open external links to profiles or adverts. Only successful candidates will be contacted

Seniority level

• Seniority levelAssociate

Employment type

• Employment typePart-time

Job function

• Job functionLegal and Administrative
• IndustriesFinancial Services and Investment Management

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