Project Officer Regional Centre

Overview

Can you demonstrate innovative thinking, effective communication, and adept problem-solving abilities? Join our team and play an important role as a Project Officer in the Victorian Academy of Teaching and Leadership (Academy). Support the Academy's Regional Division to deliver high-quality professional learning for teachers and school leaders across Victoria, working closely with Academy teams, Department of Education and Independent and Catholic sectors.

This role is fixed term from 1 January to 30 June 2026.

About the Division

The Regional Division operates seven Regional Centres (i.e., Bairnsdale, Ballarat, Bendigo, Geelong, Mildura, Moe, and Shepparton) to lead localised engagement and professional learning delivery, including across school sectors. It includes a local team in each location who knows the local school community and facilitates their engagement in professional learning.

The Division hosts statewide professional learning managed through the Leadership and Teaching Excellence Divisions. It works closely with the Academy Services Division for optimal participant support and customer service. It works closely with the Business Services Division for efficient learning space and technology management.

About the Role

We are looking for five people for the following five roles:

• Project Officer, Bairnsdale Regional Centre
• Project Officer, Bendigo Regional Centre
• Project Officer, Mildura Regional Centre
• Project Officer, Moe Regional Centre
• Project Officer, Shepparton Regional Centre

The Project Officer plays a key role in supporting the Victorian Academy of Teaching and Leadership's Regional Division to deliver high-quality professional learning for teachers and school leaders across Victoria. Working closely with Academy teams, Department of Education, and Independent and Catholic sectors, this role takes a project management approach to the end-to-end planning, commissioning, and delivery of programs at the Academy's Regional Centres.

A focus of the role is ensuring that programs are scoped, planned and delivered to the highest standard – meeting quality, timeframe and budget requirements while engaging the right participants for local needs. The Project Officer will contribute to program evaluation, data analysis and reporting to inform decision-making and future planning. As part of a collaborative statewide team across seven regional locations, the role will also draw on expertise from other Academy divisions to deliver impact.

This position requires the successful applicant to demonstrate a solid level of initiative, expertise, experience and knowledge in program and project management as well as experience in developing, implementing, and customising program and project processes and systems.

To be successful in this role you will

• Apply project management expertise to scope, plan, and deliver programs that achieve clear objectives.
• Build trusted relationships and consult effectively with a wide range of internal and external stakeholders.
• Analyse and present data to monitor program performance, track outcomes and support continuous improvement.
• Anticipate and address barriers, finding effective and practical solutions.
• Prepare high-quality briefs, reports and project documentation with clear, concise and accurate language.
• Provide administrative and coordination support to ensure smooth program delivery.

While flexible work options may be considered, on-site attendance is required when professional learning is delivered. Accordingly, the full range of flexible arrangements may not be available. Work outside of the VPS ordinary span of hours will be required when the centre is booked for events.

Additional responsibilities

• Consult with stakeholders.
• Develop and implement systems and procedures to guide work and track progress
• Identifies processes, tasks and resources required to achieve a goal.
• Provide a broad range of administrative and general support to project team members.
• Coordinate project/program meetings and consults with stakeholders.
• Produce project/program plans where objectives are clearly defined and action steps for achieving them are clearly specified.
• Take concrete steps to add value for the stakeholder.
• Constructively deals with stakeholder issues.
• Monitor client and stakeholder satisfaction.

Capabilities

Can you demonstrate innovative thinking, effective communication, and adept problem-solving abilities? You must possess the ability to navigate complex issues and make decisions that impact staff and stakeholders both within and beyond your immediate work area. Your capacity for collaboration, driving continuous improvement, and cultivating genuine relationships will be pivotal for your success. The successful applicant must clearly demonstrate a high level of written communication skills including the ability to prepare briefs, letters, emails and reports using clear, concise and grammatically correct language, using appropriate style and formats.

Desirable qualifications and experience

Relevant qualification or equivalent experience working in a dynamic, high performing team in a large, complex organisation.

Further Information

Please respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Tyron Paspa – Director, Regional Division via 0428 928 132 or tyron.paspa@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Wednesday 24th September 2025

Applications close Wednesday 24 September 2025 at 11.59pm

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