Administrator And Executive Assistant

3 weeks ago

Sydney, New South Wales, Australia Buscojobs Full time

Griffin is seeking an adaptable and efficient Administrator & EA to support the Griffin team and Executive, and to run operations of the office.

Position Description
  • Position Title: Administrator and Executive Assistant (full time)
  • Reporting to: General Manager
  • Base Salary Range: $60,000 – $70,000 plus superannuation
Who We Are

Griffin Theatre Company is Australia's only theatre company solely dedicated to developing and staging Australian plays. Founded in 1979, we are a key player in Australian theatre, shaping and platforming narratives that define our national identity.

Position Overview

The Administrator and Executive Assistant provides effective administrative and operational support to the Griffin team and ensures the smooth running of office operations. This role often serves as the first point of contact for visitors and inquiries. The position reports to the General Manager and collaborates closely with department heads.

Key Objectives
  1. Ensure the smooth operation and maintenance of the office, including developing and improving office systems and processes.
  2. Provide administrative support to the Executive, including liaising with the Board and managing related company activities.
  3. Manage basic IT support, coordinate with Griffin's external IT provider, and maintain digital filing and archiving systems.
  4. Serve as the first point of contact for telephone, email, and in-person inquiries.
  5. Support the Ticketing Manager with subscription and single ticket purchase processing.
  6. Assist in delivering Griffin's productions and artistic programs.
Selection Criteria
  • Confident and discreet communication with internal and external stakeholders at all levels.
  • Strong administrative and organizational skills with attention to detail.
  • Ability to develop management systems that improve staff efficiency and support the Executive team and Board.
  • Personable, flexible, with excellent interpersonal, customer service, and communication skills.
  • Proven ability to prioritize and multitask under strict deadlines involving multiple projects, budgets, and stakeholders.
  • High proficiency in Microsoft Word, Outlook, Excel, and database management.
  • Experience in motivating and managing staff and service providers.
  • Knowledge of OH&S practices and a commitment to safety.
How to Apply

Applicants are encouraged to read the full position description at griffintheatre.com.au.

Submit the following:

  • A written application (max 2 pages) or a video (max 5 minutes) addressing the Selection Criteria.
  • A current CV and contact details for 3 referees.

Applications should be emailed with the subject line "ADMINISTRATOR AND EXECUTIVE ASSISTANT" by midnight on Sunday, 20 July 2025, to griffintheatre.com.au.

For further discussion about the position, contact Khym Scott, General Manager, via email at griffintheatre.com.au.

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