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Management Assistant

4 weeks ago

Melbourne, Victoria, Australia Rabobank Australia Full time

Rabobank is the world's leading specialist in food and agribusiness banking. One of our key strengths lies in our people who have a deep understanding of agriculture and are committed to adding long-term value for clients. Our commitment to our employees and clients is at the heart of everything we do.

At Rabobank, our culture is unique because every day our people work knowing that we are all playing our part in supporting our farmers to feed the world. Our culture is focused on growing each other. We strive to create an open, balanced, and flexible workplace where people feel that they belong, can be open and honest, and are supported.

About The Role – 12 month Fixed-term Contract

Reporting to the State Manager, the purpose of this role is to provide professional support, coordination, and administrative services to the State Manager of Victoria and Tasmania and their broader team.

This role would suit someone who enjoys a fast-paced, varied environment, is able to work independently, and has a high attention to detail.

Some of the responsibilities and accountabilities include:

  • Collaborate with the State Manager to manage and maintain the State Manager's schedule.
  • Coordinate meetings, events, and functions.
  • Prepare agenda and business papers, attendance, and recording of minutes with accuracy and confidentiality.
  • Arrange corporate travel, lodging, and develop itineraries.
  • Represent Country Banking Australia by welcoming visitors, monitoring and reviewing correspondence; responding to or distributing questions, emails, and meeting requests in a timely and professional manner. Answer and manage incoming calls or email communication.
  • Provide administrative support to the Country Banking Team, which may include diary and calendar management, coordination of meetings, events, functions, and associated preparation of agenda, papers, and minutes in a timely and professional manner.
  • Maintain and utilise marketing database to produce reports and associated correspondence as required and identify and target prospects.
  • Assist with the internal marketing department to ensure consistent implementation of Country Banking events and marketing initiatives.

To be successful in the role, you will have:
  • Previous experience as an Executive Assistant/Team Assistant/Team Coordinator or related role providing executive support and assistance.
  • Experience in organising workshops and meetings, including preparation and distribution of professional papers, presentations, or reports.
  • Experience in conference and event coordination.
  • Experience in travel logistics and scheduling.
  • The ability to manage multiple initiatives, resources, and stakeholders.
  • Strong proficiency in the use of MS – Word, PowerPoint, Excel, and Outlook.
  • Excellent communication skills, both written and verbal.

What we're proud to offer you:

Rabo@Anywhere is our hybrid way of working at Rabobank and for Australia, which means we have a blend of time working between the office and home.

Wellbeing leave: These 2 extra leave days support greater work/life balance and is just another way we are helping our employees to lead happier, healthier, and more fulfilling lives.

Education Assistance Program: Rabobank values the development of its people and has a great Education Assistance Program to assist with professional development.

Parental Leave: that supports you and your family while giving you the freedom and flexibility to enjoy this special time (Primary carer up to 14 weeks paid leave).

Bonus and Additional Leave: We realise sometimes 4 weeks Annual Leave isn't enough At Rabobank, we provide an incentive for eligible employees to receive 1 extra week Annual Leave and an option to purchase another 2 weeks Annual Leave.

Extra Insurance: Rabobank recognises that employees need to protect their financial wellbeing, in the event of serious illness, injury, or even death. Rabobank provides eligible permanent employees with employer-funded Death, TPD, and Income Protection Insurance.

Rabo Workplace Giving program: As part of Rabobank's global Corporate Social Responsibility, Workplace Giving aims to encourage employees to contribute to our community. The Rabo Workplace Giving program matches employee donations to selected Social Partners.

Our Values

Rabobank Australia values inclusion, belonging, and positive experiences for all. Our work environment, our benefits, and the way we live our values, "Client Driven", "Responsible", "Professional" and "Cooperative" make it a great place to work. We welcome applicants from diverse backgrounds.

Please let our Talent Acquisition team know if you need any accommodations to make our opportunities more accessible to you.

Rabobank is not accepting submissions from recruitment agencies for this role.

You must hold valid work rights to be considered for this role.
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