Client Services Coordinator

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

Our innovative and professional Client Services team are at the very front line of the business and are responsible for ensuring the smooth running of our busy and vibrant client floor. This team interacts with all teams across the firm and manages a wide variety of client and staff meetings and events.

You are responsible for creating an exemplary Reception experience and for coordinating the Client Services team to ensure we are delivering first class service for our clients and employees.

The main areas this position is responsible for include:

• Welcome clients to reception and inform hosts of their guests' arrival
• Actively manage client meeting rooms, ensuring the appropriate room is allocated for each meeting or event via the firm's room booking system (EMS)
• Use EMS to manage workflows on the client floor
• Maintain data integrity in EMS and provide regular and ad hoc reporting as required
• In conjunction with the Client Services Assistants, ensure all meeting rooms are set up correctly with the appropriate resources (AV, catering, furniture, etc.)
• Coordinate the day-to-day operations of the Client Floor and ensure tasks are performed efficiently
• Coordinate resource requirements for reception, events and functions including the weekly roster. Supervise after hours events as required
• Work with the Events team and Executive Assistants to manage functions and events including planning, liaising with external parties, managing event budgets, confirmations, etc.
• Provide back up support to the Client Services Assistants when required, including clearing rooms, room set ups, AV support, etc.
• Work closely with the Client Services Team Leader, Head Chef, Head Barista and CSA Lead to ensure all areas of the Client Services team are informed and working seamlessly
• Develop and maintain trusted relationships with team members, partners and stakeholders across the firm
• Proactively seek opportunities to improve processes and procedures and enhance the service offering
• Collaborate with Business Operations teams nationally and drive the national alignment of policies, procedures, services and products
• Assist with key projects and other ad hoc duties as required

We welcome applicants who have:

• Minimum of 3 - 5 years' experience in corporate hospitality, restaurant operations or Senior Reception role
• Experience with room booking or restaurant reservation systems, AV and technology
• Events management hands-on experience
• Experience delivering premium service and offerings
• Proficient in Microsoft Office suite of programs including Excel, Word, PowerPoint, and database programs
• Ability to quickly develop strong, trusted relationships with key stakeholders and establish credibility and rapport
• Ability to adapt and be flexible to meet changing requirements and needs.

• RSA, First Aid and Covid Food Hygiene Certification
• WHS and Emergency Management experience

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.