Administrative Officer

7 days ago

Brisbane, Queensland, Australia Vacenti Aged Care Full time

This range is provided by Vacenti Aged Care. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

A$59,000.00/yr - A$65,000.00/yr

Direct message the job poster from Vacenti Aged Care

Human Resources Recruitment Officer at Vacenti Aged Care

Acknowledgement of Country

Vacenti acknowledges the Traditional Owners of the land, waters, and sea of the area that we live and work on across Australia. We acknowledge the continuing connection to their culture and pay our respects to their Elders past and present.

The opportunity

Vacenti is seeking a Full-time Rover Administration Officer to join the Administration Team. This role involves working across multiple facilities in Mt Gravatt East, Coorparoo, Carindale, Hamilton, Birkdale, Victoria Point and soon at Cleveland QLD. Reporting to and working closely with the Facility Manager, you will provide high-level administrative support to the rostering and inventory department. You will represent the home in a professional manner to visitors and residents with a strong focus on customer service and play a key role in promoting the home to potential residents and their families.

Your main responsibilities will include:

  • Greet visitors and coordinate the reception area.
  • Answer and direct phone calls, emails, and inquiries to the appropriate departments.
  • Check inventory levels for all stock items and replenish stock as required.
  • Maintain communication with internal and external stakeholders.
  • Action sick calls from employees and cover with appropriate employees without breaching any policies, procedures or legal requirements.
  • Maintain good roster practice by staying up to date with relevant award instruments.
  • Input inventory transactions (e.g., goods received, goods issued, returns).
  • Review purchase orders and confirm deliveries.
  • Ensure accurate and timely documentation in the inventory management system.
  • Organize and maintain physical and digital filing systems.
  • Ensure data accuracy and update records as needed.
  • Prepare meeting rooms with necessary materials and equipment.
  • Take meeting minutes and distribute them to relevant parties.
  • Provide administrative support to various departments or team members.
  • Data entry and updating information on Vacenti systems.
  • Provide information and assistance to clients or customers within your scope.
  • Assist in planning and coordinating office events or functions.
  • Maintain records of expenses, invoices, and receipts.
  • Assist with rostering tasks such as covering sick leave when required.
  • Perform reasonable ad hoc tasks within your scope of work.

To be successful in this position you will need:

  • Current Drivers Licence.
  • Proven work experience as an Administration Officer or similar role.
  • High level of competency with office management systems and MS Office applications, Technology One and others as applicable.
  • Demonstrated ability with online calendars and scheduling.
  • Highly developed communication skills (written and verbal) and effective interpersonal skills in a busy environment.
  • Sound research and analytical skills.
  • Excellent customer service and social skills, able to operate with diplomacy, tact, and empathy.
  • A high degree of personal organisation and self-management.
  • Comfortable working to tight deadlines, and ability to turn work around within a short time span.
  • Ability to think proactively and laterally to maximise opportunities to promote the work of the home.
  • Experience exercising discretion and confidentiality with sensitive company information.
  • A personal philosophy and practical approach that is compatible with the Vacenti values which ensure respect for the dignity, privacy and individuality of residents and staff.
  • To be considered for this opportunity you must have the right to live and work in Australia. If you are successful, you will be required to obtain a national police clearance prior to commencement.

Equity, Diversity, and Inclusion

At Vacenti, we firmly believe in fostering an environment that embraces equity, diversity, and inclusion in all aspects of our operations. We recognise that the collective power of diverse perspectives, experiences, and backgrounds enriches Vacenti as an organisation, enhances our innovation, and promotes a culture of respect and understanding.

About Vacenti

Vacenti Aged Care has been proudly serving the elderly community since 1973, making us a trusted and experienced provider of aged care services. For nearly five decades, we have been dedicated to enhancing the lives of residents, offering a wide range of specialised care options, including residential and home care services. Our team of skilled and compassionate professionals are committed to ensuring that each resident receives personalised care, maintaining their dignity and independence throughout their journey with us.

At Vacenti Aged Care, we believe in making a positive impact in the community we serve. We take pride in fostering strong connections with the local community, creating an environment of belonging and support for all. Our corporate social responsibility initiatives focus on promoting equal opportunity for both residents and staff. We actively engage with disability services to ensure that our staff members with disabilities receive the necessary support by fostering an inclusive and empowering workplace. By valuing diversity and embracing inclusivity, we strive to create a compassionate and supportive society, making a positive difference in the lives of those we serve and the broader community we are part of.

What do we offer?

  • Attractive salary package.
  • Financial Wellbeing Programmes.
  • Access to career progression and professional development through our internal programs and external strategic alliances.
  • Work-life balance.
  • Our exclusive staff breakfast bar.
  • A Robust EVP: Novated Lease (Salary Packaging on specific items), corporate health insurance, travel discounts, gym membership discounts, wide range of retail discounts and more.
  • Awards and Recognition.
  • Fun dynamic team environment.
  • Employee wellness programme.
  • A friendly, community-like culture of working for a family owned and operated business.

How to Apply

If you have been thinking about a new challenge or a career in the aged care sector, this is your opportunity to join our family.

Please apply online and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Nursing Homes and Residential Care Facilities

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