Team Assistant

7 days ago

Sydney, New South Wales, Australia Squadron Energy Group Full time

The Role

An exciting opportunity exists for an experienced Team Assistant to provide confidential executive, project, and administrative support to the Executive General Managers.

There are two Team Assistant vacancies, with one position reporting to the Executive General Manager (EGM) Development and Delivery and one position reporting to the Executive General Manager Customer and Energy Markets. This role will also provide guidance and some functional support to their leadership teams.

Key responsibilities:

  • Provide administrative support for EGMs, including diary management, expense handling, travel arrangements, document preparation, meeting coordination, minute taking, and follow-up on actions and deadlines.
  • Assist in the preparation, editing, and formatting of reports, presentations, and documents for the EGM's leadership teams. Ensure accuracy and adherence to established guidelines.
  • Events management, assisting in the organisation of leadership team offsites, ordering catering for meetings.
  • Onboarding assistance for direct reports of the EGMs.
  • Assist the wider departments manage purchase orders, invoices and expenses, including raising and receipting purchase orders, processing invoices.
  • Foster effective communication and collaboration within the team and across other business units.
  • Assist in coordinating cross-functional projects and initiatives as assigned.
  • Identify opportunities to streamline administrative processes and propose improvements for increased efficiency and productivity within the team. Implement approved changes and share best practices with team members.
  • Actively contribute to the Business Support Team through involvement in projects, business, system and procedures improvements including providing leave coverage for broader Team and Executive Assistants as required.

About you

You will have:

  • Previous experience in a similar administrative support role.
  • Polished, professional and service-oriented demeanour at all times.
  • Advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as SharePoint and/or OneDrive for Office 365).
  • Demonstrated experience with procurement, budgeting and/or project management software tools.
  • Self-starter who improves processes for departmental and company-wide effectiveness.
  • Flexible in supporting management/departments, prioritising tasks based on workflow and interdepartmental needs.

What's on Offer

In addition to a competitive remuneration package combined with attractive benefits, employees have the opportunity to access training and career development, and workplace flexibility. Squadron Energy also recognises the importance of diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Visit www.squadronenergy.com to learn more about us.

To apply

Please click on the "Apply" button above. Applications close on 20/12/2024. Submit your updated resume and a cover letter addressing the requirements to be considered for the role. Please monitor your email regarding communication on progress of your application. Only successful applicants will be contacted.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Appointment to this position will be subject to reference checks, a National Police Check and other applicable background screening if required.

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