Office Administration Assistant

3 weeks ago

Sydney, New South Wales, Australia Buscojobs Full time

Office Administration Assistant - Luxury Retail | Sydney | Sydney

Support retail operations with admin, travel, reporting, and coordination for a luxury brand across ANZ.

Your New Employer :

Join a high-performing team behind one of the world's most respected and finely watch brands. With a strong presence across ANZ, this business is known for its precision, quality, and commitment to craftsmanship. The pace is fast, the team is passionate, and the standards are high.

Your New Role :

As a Team / Operations Assistant, you'll be part of the engine room behind retail operations across ANZ. This is a busy, hands-on role supporting the Head of Department and Retail Operations Manager across retail, wholesale, and marketing. You'll handle event coordination, reporting, presentations, stock support, and internal admin – often all in one day.

  • Booking and managing all travel arrangements for the team and coordinating meetings, internal conferences, and presentation preparation.
  • Generating, consolidating, and reformatting monthly reports, as well as preparing and updating training decks, meeting documents, and business plans.
  • Managing digital filing systems and general administrative processes.
  • Liaising with internal departments to handle stock inquiries, boutique stock analysis, and CRM support.
  • Researching the luxury market and supporting sales and customer account strategies.
  • Coordinating store maintenance, including after-hours requests and arranging required maintenance.
  • Assisting with system audits, policy rollouts, and ongoing administration for retail operations.
  • Supporting administrative tasks for marketing, retail, and wholesale teams when they are out of office.

Experience Checklist :

  • Background in office coordination, executive assistance, or team support
  • High energy with strong organizational skills
  • Confidence juggling shifting priorities and last-minute changes
  • Previous administration experience
  • Strong communication skills and ability to support busy teams
  • Adaptability and a proactive approach to problem-solving
  • Experience coordinating data reports or internal communications
  • Willingness to learn about the luxury retail industry and products
  • Team-first attitude with no ego and willingness to do what's needed

What's Next?

If you're organized, proactive, and ready to support an incredible team, apply now Alternatively, give Caitlin a call on 0455 466 307 for a confidential chat or email your resume directly to caitlinm@retailworld.net.au.

JOB REFERENCE #3946683

  • Monday - Friday | Retail Head Office Role
  • Diverse administration role covering retail, wholesale, and marketing operations
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