Ministry of Defence

1 week ago

Canberra, ACT, Australia Foreign, Commonwealth and Development Office Full time

Main purpose of job:

The MOD Finance Manager is primarily responsible for the financial planning and management of a busy and high-profile Defence Section with country and regional responsibilities. The position is also the subject matter expert when advising on administration and allowances of British Military personnel working within the British High Commission, embedded in the Australian Department of Defence and the Australian Defence Force, which has approximately 90 serving military and defence civilian personnel at any one time along with their families. The position reports directly to two senior officers in the Defence Section and has line-management responsibility for one subordinate administrator.

Roles and responsibilities / what will the jobholder be expected to achieve:

  • Imprest Management. Account operator, responsible for the running of the British Defence Liaison Staff (BDLS) and British Defence Staff (BDS) delegated budgets in accordance with current regulations.
  • Manage a budget with various accounts totalling circa £450K and a local Imprest account, with a turnover of £1,500,000.
  • Manage the delegated budgets, advising the Defence Adviser of the quarterly targets, under and overspends.
  • Manage the MOD's online financial database 'ESCAPADE', working closely with the BDLS/BDS Advisers to ensure entries are completed in a timely manner and are accurate to the agreed budget.
  • Subject Matter Expert (SME) for MOD allowances.
  • Advise BDLS/BDS and Exchange Officers of allowances in accordance with current regulations.
  • Process claims in a timely manner.
  • Work closely with the MOD Human Resources Administration Officer to keep the arrivals and departure brief up to date in accordance with current regulations.
  • Liaise with the Department of Home Affairs on special case visas.
  • Prepare monthly financial reports as part of the monthly close down procedure and send to the UK.
  • Liaise with the Global Admin Unit (GAU) based in the UK for pay and allowance queries.
  • Cover aspects of the Office Manager's role in periods of absence.
  • Other tasks as directed by the Office Manager and Air & Space Adviser.

Resources managed (staff and expenditure):

Delegated Budget Manager.

Essential qualifications, skills and experience:

  • Self-Starter; must be able to work at a fast pace to a high standard.
  • Accounting background; training will also be provided.
  • Must be able to take initiative using judgement, strong problem-solving skills, and displaying resilience.
  • Excellent interpersonal skills – ability to deal with difficult situations with tact, empathy and diplomacy and a high degree of confidentiality when required to achieve desired outcomes.
  • Strong, proven administrative skills with an eye for detail and accuracy.
  • Ability to work under pressure to meet deadlines.
  • Good desk research skills and excellent writing skills.
  • High level experience using Microsoft Office.
  • Experience with OneDrive and SharePoint.

Language requirements:

Language: English

Level of language required: Fluent, both oral and written.

Desirable qualifications, skills and experience:

  • Previous experience working in a government department or military environment.
  • Administrative, HR and financial qualifications.

Interested applicants may send applications on or before 23:55 of 8 April 2025.

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